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Brother P-Touch PT-E500 User Manual
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Brother P-Touch PT-E500 User Manual

Electronic labeling system
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See also: Operator's Manual
PT-E500
In order to use your P-touch labeling system safely, read
the included Quick Setup Guide first.
Read this guide before you start using your P-touch
labeling system.
Keep this guide in a handy place for future reference.
Please visit us at http://solutions.brother.com/ where you
can get product support and answers to frequently asked
questions (FAQs).
INTRODUCTION
1
EDITING A LABEL
2
LABEL PRINTING
3
USING THE FILE MEMORY
4
5
USING P-TOUCH SOFTWARE
RESETTING & MAINTENANCE
6
7
TROUBLESHOOTING
APPENDIX
8
Version 0
US ENG

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Summary of Contents for Brother P-Touch PT-E500

  • Page 1 INTRODUCTION labeling system. EDITING A LABEL Keep this guide in a handy place for future reference. Please visit us at http://solutions.brother.com/ where you LABEL PRINTING can get product support and answers to frequently asked questions (FAQs). USING THE FILE MEMORY USING P-TOUCH SOFTWARE RESETTING &...

  • Page 2: Table Of Contents

    Contents EDITING A LABEL....................3 Entering and Editing Text ......................3 Entering Text from the Keyboard..................3 Adding a New Line......................3 Adding a New Block......................3 Moving the Cursor ......................3 Inserting Text ........................3 Deleting Text........................3 Entering Symbols ........................4 Entering Symbols Using the Symbol Function..............4 Entering the User-defined Character Using the Symbol Function ........5 Using Symbol History ......................5 Entering Accented Characters ....................6...
  • Page 3 INTRODUCTION Deleting All the P-touch Labeling System data ............. 34 Using the Data Transferred to the P-touch Labeling System..........35 A User-defined Character Image .................. 35 Printing the Transferred Template ................35 Using Transferred Database Data ................37 Deleting the Transferred Data..................40 Using P-touch Library ......................

  • Page 4: Editing A Label

    EDITING A LABEL Entering and Editing Text Entering Text from the Keyboard • The keyboard of your P-touch labeling system can be used in the same way as a standard computer keyboard. Adding a New Line • To end the current line of text and start a new line, press the Enter key. A return mark appears at the end of the line and the cursor moves to the start of the new line.

  • Page 5: Entering Symbols

    EDITING A LABEL  Deleting all text at once Use the Clear key to delete all text at once. Press the Clear key. The Clear options are displayed. Using the key, select "Text Only" to delete all text while retaining the current format settings, or select "Text&Format"...

  • Page 6: Entering The User-Defined Character Using The Symbol Function

    Select a symbol using the key, and then press the OK or Enter key. The selected symbol is inserted into the line of text. When selecting a symbol: • Press the Shift key and Symbol key to return to the previous page. •...

  • Page 7: Entering Accented Characters

    EDITING A LABEL Select "Symbol History" using the key and press the OK or Enter key. Then select "On" to create your personal category by using the key. Press the OK or Enter key to apply the setting. The screen returns to the text entry screen. Enter the symbol you wish to add to your History.

  • Page 8: Setting Character Attributes

    Setting Character Attributes Setting Character Attributes by Label Using the Style key, you can select a font and apply size, width, style, line, and alignment attributes. Selectable "Character Attribute" options are listed in the Appendix. (See page 57) Press the Style key. The current settings are displayed.

  • Page 9: Setting Auto Fit Style

    EDITING A LABEL Setting Auto Fit Style When "Size" of the Style key is set to "Auto" and label length is set to a specific length, you can select the way of reducing the text size to fit within the label length. Press the Menu key, select "Advanced"...

  • Page 10: Tape Cutting Options

    Tape Cutting Options The tape cutting options allow you to specify how the tape is fed and cut when printing labels. In particular, the "Chain" and "No Cut" options greatly reduce the amount of wasted tape by using smaller margins and eliminating blank sections cut between labels. Press the Menu key.
  • Page 11 EDITING A LABEL Setting Description Example • Select this setting when printing multiple copies of a label and you do not want the labels cut after ABC AB each label is printed, or when using Fabric Tape or other special tapes that cannot be cut by the 0.96”...

  • Page 12: Label Printing

    LABEL PRINTING Label Preview You can preview the current page and check the layout before printing. Press the Preview key. An image of the label is displayed on the screen. 1. The bar indicates the position of the currently displayed portion of the label. 2.

  • Page 13: Printing A Single Page

    LABEL PRINTING Printing a Single Page Press Print key to start printing. Printing a Range of Pages When there are multiple pages, you can specify the range of pages to print. Press the Print key. The screen you can specify the range is displayed. Select "All", "Current"...

  • Page 14: Attaching Labels

    Attaching Labels If necessary, trim the printed label to the desired shape and length using scissors, etc. Peel the backing from the label. Position the label and then press firmly from top to bottom with your finger to attach the label.

  • Page 15: Using The File Memory

    USING THE FILE MEMORY You can store up to 99 of your most frequently used labels in the file memory. Each label is stored as a file, allowing you to quickly and easily recall your label when needed again. • When the file memory is full, each time you save a file you will need to overwrite one of your stored files.

  • Page 16: Printing A Stored Label File

    Printing a Stored Label File To print a label created using the transferred template, refer to "Using the Data Transferred to the P-touch Labeling System" on page 35. Press the File key. Select "Print" using the key, and then press the OK or Enter key. The file number of a stored label is displayed.

  • Page 17: Using P-Touch Software

    Refer to the procedures below for your computer’s operating system. In the screen shots, "XX-XXXX" is displayed to represent the P-touch labeling system model number. To download the latest driver and software, please visit the Brother Solutions Center at: http://solutions.brother.com ®...
  • Page 18 Select an option in the screen. 1. To create a new layout, click the [New Layout] button. 2. To create a new layout using a pre-set layout, select the desired category button. 3. To connect a pre-set layout to a database, select the check box next to [Connect Database].
  • Page 19 USING P-TOUCH SOFTWARE  Operation modes P-touch Editor has three different operation modes: [Express] mode, [Professional] mode, and [Snap] mode. You can easily switch between modes by using mode selection buttons. [Express] mode This mode allows you to quickly and easily create layouts that include text and images. The [Express] mode screen is explained below.
  • Page 20 [Professional] mode This mode allows you to create layouts using a wide-range of advanced tools and options. The [Professional] mode screen is explained below. 1. Menu bar 2. Standard toolbar 3. Property palette 4. Draw/Edit toolbar 5. Layout window 6. Database window 7.

  • Page 21: Using P-Touch Editor (For Macintosh)

    • For Windows Vista / Windows You can also start P-touch Editor in [Snap] mode by clicking the Start menu -[All Programs]- [Brother P-touch]-[P-touch Editor 5.1 (Snap mode)]. ® • For Windows You can also start P-touch Editor in [Snap] mode by clicking [P-touch Editor 5.1 (Snap mode)] on the [Start]/[Apps] screen.
  • Page 22  Operation modes Standard Mode This mode provides easy label creation with texts and images. The layout window consists of the following sections: 1. Command bar 2. Draw/Edit toolbar 3. Inspector 4. Layout window 5. Database window Snap Mode With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap mode, follow the steps below.

  • Page 23: Updating P-Touch Editor

    / Windows Double-click the [P-touch Update Software] icon. The following method can also be used to start the P-touch Update Software. Click the Start button, and then select [All Programs] - [Brother P-touch] - [P-touch Update Software]. ® For Windows Click [P-touch Update Software] on the [Start]/[Apps] screen or double-click [P-touch Update Software] on the desktop.
  • Page 24 A message is displayed to indicate that installation has finished.  Updating P-touch Editor Software (For Macintosh) To use the P-touch Update Software, you can download it from the Brother Solutions Center (http://solutions.brother.com). Macintosh users can access this URL directly by clicking the icon found on CD-ROM.
  • Page 25 USING P-TOUCH SOFTWARE Select the [Printer] and [Language], select the check box next to P-touch Editor and then click [Install]. A message is displayed to indicate that installation has finished. Using P-touch Editor...

  • Page 26: Using P-Touch Transfer Manager (For Windows )

    ® Using P-touch Transfer Manager (For Windows This application allows you to transfer templates and other data to the P-touch labeling system and save backups of your data on the computer. This function is not supported with Macintosh computers. There are some restrictions regarding the templates that can be transferred to the P-touch labeling system.

  • Page 27: Transferring The Label Template To P-Touch Transfer Manager

    ® ® • For Windows Vista / Windows From the Start button, click [All Programs] - [Brother P-touch] - [P-touch Tools] - [P-touch Transfer Manager 2.2]. ® • For Windows Click [P-touch Transfer Manager 2.2] on [Start] / [Apps] screen.

  • Page 28: Using P-Touch Transfer Manager

    Using P-touch Transfer Manager When P-touch Transfer Manager starts, the main window is displayed. You can also start P-touch Transfer Manager from P-touch Editor. Click [File] - [Transfer Template] - [Transfer]. 1. Menu bar Provides access to various commands, which are grouped under each menu title ([File], [Edit], [View], [Tool], and [Help]) according to their functions.
  • Page 29 USING P-TOUCH SOFTWARE   Explanations of the Toolbar Icons Icon Button name Function Transfer Transfers templates and other data from the (Only for P-touch Transfer computer to the P-touch labeling system. Manager) Backup Retrieves the templates and other data saved in the P-touch labeling system and saves it on (Only for P-touch Transfer the computer.

  • Page 30: Transferring Templates Or Other Data From The Computer To The P-Touch Labeling System

    Start P-touch Transfer Manager using the following procedure. ® ® For Windows Vista / Windows From the Start button, click [All Programs] - [Brother P-touch] - [P-touch Tools] - [P-touch Transfer Manager 2.2]. ® For Windows Click [P-touch Transfer Manager 2.2] on [Start] / [Apps] screen.
  • Page 31 USING P-TOUCH SOFTWARE Right-click the [Configurations] folder, select [New], and then create a new folder. In the example above, the folder [Transfer] is created. Drag the template or other data that you want to transfer and place it in the new folder. ...
  • Page 32 You can view the templates and other data by selecting the folder in the [Configurations] folder, selecting [All Contents] or by selecting one of the categories under [Filter], such as [Layouts]. When transferring multiple templates or other data, drag all the files that you want to transfer and place them in the new folder.
  • Page 33 USING P-TOUCH SOFTWARE To change the names of templates or other data that will be transferred, click on the desired item and enter the new name. Select the folder containing the templates or other data that you want to transfer, and then click [Transfer].

  • Page 34: Backing Up Templates Or Other Data Saved In The P-Touch Labeling System

    Backing Up Templates or Other Data Saved in the P-touch Labeling System Use the following procedure to retrieve the templates or other data saved in the P-touch labeling system and save it on the computer. • Backed up templates or other data cannot be edited on the computer. •...

  • Page 35: Deleting All The P-Touch Labeling System Data

    USING P-TOUCH SOFTWARE Deleting All the P-touch Labeling System data Use the following procedure to delete all templates or other data that are saved in the P-touch labeling system. Connect the computer and the P-touch labeling system and turn on the P-touch labeling system.

  • Page 36: Using The Data Transferred To The P-Touch Labeling System

    Using the Data Transferred to the P-touch Labeling System A template, database or user-defined character image transferred from the computer can be used to create or print the label. To delete the transferred data, refer to "Deleting the Transferred Data" on page 40. A User-defined Character Image To enter the image, refer to "Entering Symbols"...
  • Page 37 USING P-TOUCH SOFTWARE Select the template to be edited using the key and then press the OK or Enter key. When the template is linked to a database, the icon appears in the upper-right corner of the screen. Select "Edit Label (Not Saved)" using the key and then press the OK or Enter key.

  • Page 38: Using Transferred Database Data

    Select the last record in the range that you want to print using the key and then press the Print, OK or Enter key to start printing. When the range is set, the selected records will be highlighted. • Press the Esc key to return to the previous step. •...
  • Page 39 USING P-TOUCH SOFTWARE Label Data Import Print Result for Print Result for Application Method Example 1 Example 2 Type (one field per record (two fields per record selected) selected) CABLE For each page WRAP separately CABLE For each page FLAG separately For each block separately...
  • Page 40  Searching the database While selecting a database record to be used in a template or added to a label, you can search for records containing specific characters or a specific number. The search proceeds to the right after the first matched string. Then, the database records will be searched in the same direction as the import order for the label type.

  • Page 41: Deleting The Transferred Data

    USING P-TOUCH SOFTWARE Deleting the Transferred Data Use the following procedure to delete transferred data. Multiple items cannot be deleted together. Each item must be deleted separately.  A user-defined character image to the text Press the Symbol key, select "Custom" using the key and then press the OK or Enter key.

  • Page 42: Using P-Touch Library

    Starting P-touch Library ® ®  For Windows Vista / Windows From the Start button, click [All Programs] - [Brother P-touch] - [P-touch Tools] - [P-touch Library 2.2]. ®  For Windows Click [P-touch Library 2.2] on [Start] / [Apps] screen.

  • Page 43: Opening And Editing Templates

    USING P-TOUCH SOFTWARE   Explanations of the Toolbar Icons Icon Button name Function Open Opens the selected template. Print Prints the selected label template with the P-touch labeling system. (Only for P-touch Library) Allows you to search for templates or other Search data that are registered to P-touch Library.

  • Page 44: Printing Templates

    Printing Templates Select the template that you want to print and then click [Print]. The template is printed using the connected P-touch labeling system. Searching for Templates or Other Data You can search for templates or other data registered to P-touch Library. Click [Search].
  • Page 45 USING P-TOUCH SOFTWARE Specify the search criteria. The following search criteria are available. Setting Details Determines how the program searches when multiple criteria are specified. If you select [AND], the program searches for files that Multiple Parameters satisfy all of the criteria. If you select [OR], the program searches for files that satisfy any of the criteria.

  • Page 46: Resetting & Maintenance

    RESETTING & MAINTENANCE Resetting the P-touch Labeling System You can reset the internal memory of your P-touch labeling system when you want to clear all saved label files, or in the event the P-touch labeling system is not operating correctly. Resetting the Data to Factory Settings Using the P-touch Labeling System Keyboard All text, format settings, option settings and stored label files are cleared when you reset the...

  • Page 47: Maintenance

    RESETTING & MAINTENANCE Maintenance Your P-touch labeling system should be cleaned on a regular basis to maintain its performance and life span. Always remove the batteries and disconnect the AC adapter before cleaning the P-touch labeling system. Cleaning the Unit Wipe any dust and marks from the main unit using a soft, dry cloth.

  • Page 48: Troubleshooting

    "Chain", as the tape will not be fed after printing the label. Alternatively, press the Feed & Cut key to feed and cut the tape. A tape jam error which Please contact Brother customer service. can not be cleared after Refer to the Quick Setup Guide for the contact information. following troubleshooting.
  • Page 49 TROUBLESHOOTING Problem Solution When printing multiple Because the cut labels must not remain in the tape exit slot, the copies of a label, a message is displayed. message is displayed To disable the message display, press the Menu key, select to confirm whether you "Cut Pause"...

  • Page 50: Error Messages

    Error Messages When an error message appears on the display, follow the directions provided below. Message Cause/Remedy Wrong Type Of An incompatible AC adapter is connected. Adapter Use an appropriate AC adapter (AD-E001). Connected! Low Battery! The installed batteries are getting weak. Replace Battery! The installed batteries are about to run out.
  • Page 51 TROUBLESHOOTING Message Cause/Remedy Block Limit! Max Exceeded maximum block capacity. Limit the number of blocks to 99. 99 Blocks Length Limit! The length of the label to be printed using the text entered is longer than 39.37" (1 m). Edit the text so that the length of the label is less than 39.37"...
  • Page 52 Text Too Large! The text size is too large. Select a different size option. System Error 02! Please contact Brother customer service. Refer to the Quick Setup Guide for the contact information. Select Other Cut The tape length set using the tape length setting is shorter than the Option! total length of the left and right margins applied for the "Large Margin"...
  • Page 53 TROUBLESHOOTING Message Cause/Remedy No Database Database key on the P-touch labeling system was pressed while Found! there is no database file saved in the P-touch labeling system. No Data! You tried to open a database file which doesn't contain any data in P-touch labeling system's database function.

  • Page 54: Appendix

    Brother TZe tape cassette (0.13", 0.23", 0.35", 0.47", 0.70", 0.94" [3.5 mm, 6 mm, 9 mm, 12 mm, 18 mm, 24 mm] widths) Brother HGe tape cassette (0.23", 0.35", 0.47", 0.70", 0.94" [6 mm, 9 mm, 12 mm, 18 mm, 24 mm] widths) Brother HSe tube cassette (0.23", 0.34", 0.46", 0.69", 0.93"...
  • Page 55 / humidity condensation) Maximum wet bulb temperature: 80.6 °F (27 °C) *1 Actual character size may be smaller than maximum print height. *2 Not included. *3 Visit us at http://solutions.brother.com/ for the latest information about the recommended batteries. Specifications...

  • Page 56: Symbols

    Symbols Category Symbols Punctuation Datacom Audio/Visual Electrical Arrows Safety Prohibited Brackets Mathematics Greek Super/ Subscript Bullets Currency Misc. The symbols shown in the table may look slightly different on the P-touch labeling system LCD and when printed. Symbols...

  • Page 57: Accented Characters

    APPENDIX Accented Characters Character Accented Characters Character Accented Characters Accented Characters...

  • Page 58: Character Attribute

    Character Attribute Attribute Value Result Value Result (Letter (Calgary) Gothic) (Helsinki) (Belgium) (Brussels) (Atlanta) Font (US) (Adams) (Los (Brunei) Angeles) (San (Sofia) Diego) (Florida) (Germany) When Auto is selected, the text is automatically Auto adjusted to print in the 18pt largest size available for each tape width.
  • Page 59 APPENDIX Attribute Value Result Value Result Normal (Italic) I+BLD (Bold) (Italic Bold) I+OUT (Italic (Outline) Style Outline) I+SHD (Italic (Shadow) Shadow) I+SLD (Italic (Solid) Solid) (Underline) Line (Strikeout) Left Right Align (Alignment) Just Center (Justify) • The actual printed font size depends on the tape width, number of characters and number of input lines.

  • Page 60: Frames

    Frames Attribute Value Result Value Result Frame Bar Codes Bar Code Settings Table Attribute Value CODE39, CODE128, EAN-8, EAN-13, Protocol GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF), CODABAR Small Width Large Under# (characters printed below bar code) C.Digit (check digit) (only available for the CODE39, I-2/5 and CODABAR protocols) Frames...

  • Page 61: Special Character List

    APPENDIX Special Character List CODE39 CODABAR Special Character Special Character (SPACE) CODE128, GS1-128 (UCC / EAN-128) Special Character Special Character Special Character (SPACE) FNC3 FNC2 FNC4 FNC1 Bar Codes...

  • Page 62: Notes On Using P-Touch Transfer Manager (For Windows ® )

    ® Notes on Using P-touch Transfer Manager (For Windows Since some P-touch Editor 5.1 functions are not available with the P-touch labeling system, keep the following points in mind when using P-touch Editor 5.1 to create templates. You can check a preview of the printed template before the created template is transferred to the P-touch labeling system.

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