Page 1 User's Guide PT-D800W Read the Product Safety Guide first, then read the Quick Setup Guide for the correct setup procedure. After reading this guide, keep it in a safe Version 0 place for quick reference. US ENG...
Page 2 The available options and supplies may vary depending on the country. Available Manuals Visit the Brother Solutions Center at support.brother.com and click Manuals on your model page to download the latest manuals. This guide provides safety information; read it before you use the Product Safety Guide P-touch labeling system.
Page 3: Symbols Used In This Guide
Symbols Used in This Guide The following symbols are used throughout this guide: WARNING Tells you what to do to avoid the risk of injury. Tells you about procedures you must follow to avoid minor personal injury or CAUTION damage to the P-touch labeling system. Indicates information or directions that should be followed.
Page 4 ® Server 2008 R2. ® ® Windows Server 2012 in this document represents all editions of Windows Server 2012 and Windows ® Server 2012 R2. Not all models are available in all countries. ©2017 Brother Industries, Ltd. All rights reserved.
Page 5: Table Of Contents
Table of Contents Section I Basic Operations Setting Up the P-touch Labeling System General Description ...........................2 Front/Back ............................2 Inside ..............................3 Attaching the Keyboard LCD Unit......................4 Connecting the Power Supply ........................5 Inserting a Tape Cassette..........................6 Turning Power On/Off..........................7 Feeding Tape ............................8 Printing a Label Using the P-touch Labeling System Keyboard Keyboard LCD Unit Description.........................9 Key Names and Functions ........................9...
Page 6 Programming a Function .........................50 Registering a New Function ......................50 Recalling and Using a Registered Function ..................50 Deleting a Registered Function ......................51 Using the Data Transferred to the P-touch Labeling System Transferring Data from the Computer......................52 Transferred Symbols ..........................52 Printing the Transferred Template ......................52 When the Template has No Object to be Edited ................52 When the Template has an Object to be Edited................53 When the Template is Linked to the Database and will not be Edited ..........54...
Page 7 Wireless Direct Tab ...........................92 Applying Setting Changes to Multiple Printers ..................92 ® Device Settings for Windows .........................94 Settings Dialog Box ...........................94 Menu Bar ............................96 Basic Tab............................97 Label Settings Tab..........................98 Applying Setting Changes to Multiple Printers ..................98 Printer Setting Tool for Mac ........................99 Before Using the Printer Setting Tool ....................99 Using the Printer Setting Tool for Mac.....................99 Settings Dialog Box .........................100...
Page 8 How to Use P-touch Editor Starting P-touch Editor...........................124 Printing with P-touch Editor ........................126 Express Mode..........................126 Professional Mode...........................126 Snap Mode ............................127 Transferring Data to the P-touch Labeling System................127 How to Use P-touch Transfer Manager Transferring Templates to P-touch Transfer Manager................128 Transferring Templates or Other Data from the Computer to the P-touch Labeling System....131 Backing up Templates or Other Data Saved in the P-touch Labeling System ........136 Deleting All Templates and Other Data on the P-touch Labeling System ..........137 Creating a BLF File ..........................138...
Page 9 How to Update P-touch Software Updating P-touch Editor.........................162 Updating the Firmware ..........................164 Section IV Wireless Network Introduction Network Features ..........................167 Changing Your P-touch Labeling System Network Settings Changing Your P-touch Labeling System's Network Settings ® (IP Address, Subnet Mask and Gateway) Using Windows ...............168 Using the BRAdmin Light Utility.......................168 Other Management Utilities ........................170...
Page 10 Setting Unit ............................183 Using the Rechargeable Li-ion Battery (Optional: PA-BT-4000LI) Installing the Rechargeable Li-ion Battery .....................184 Removing the Rechargeable Li-ion Battery ...................185 Charging the Rechargeable Li-ion Battery.....................185 Stopping Rechargeable Li-ion Battery Charging ...................186 Notes on Using the Rechargeable Li-ion Battery...................186 Rechargeable Li-ion Battery Characteristics ..................186 Product Specifications ...........................187 Troubleshooting...
Page 11 Frames..............................223 Auto Format ............................225 Templates............................225 Block Layouts ..........................228 Barcodes ...............................230 Barcode Settings ..........................230 Special Characters ..........................230 Time and Date ............................232 Time and Date Format Options .......................232...
Page 12 Section I Basic Operations Setting Up the P-touch Labeling System Printing a Label Using the P-touch Labeling System Keyboard Using the Data Transferred to the P-touch Labeling System Printing Using a Computer Printing Using a Mobile Device Changing System Settings Other Functions...
Page 13: Setting Up The P-Touch Labeling System
Setting Up the P-touch Labeling System General Description Front/Back Front Back 1 Handle 2 Cover Open Button 3 Top Cover 4 Tape Exit Slot (Label) Indicator (Battery) Indicator (Power) Button (Feed and Cut) Button (Wi-Fi) Button 10 Keyboard LCD Unit 11 Keyboard LCD Unit Interface Outlet 12 Cable Holder(holder for the Keyboard LCD Unit Cable) 13 USB Port...
Page 14: Inside
Setting Up the P-touch Labeling System Inside 1 Accessory Storage Compartment Use this space to store TZe Tape Cassettes and the AC Adapter. 2 Coin Cell Battery Holder 3 Tape Cassette Compartment 4 Print Head 5 Tape Cutter Unit 6 Tape Exit Slot...
Page 15: Attaching The Keyboard Lcd Unit
Setting Up the P-touch Labeling System Attaching the Keyboard LCD Unit Slide the cover on the bottom of the Keyboard LCD Unit to remove it, connect the Keyboard LCD Unit Cable, and then install the cover. Connect the USB Cable on the Keyboard LCD Unit to the Keyboard LCD Unit Interface Outlet on the side of the P-touch labeling system.
Page 16: Connecting The Power Supply
• After the power supply plug is inserted into the AC Power Outlet, it may take a few seconds until the (Power) Button is enabled. Note To safeguard and back up the P-touch labeling system memory, when the power supply is unplugged Brother recommends leaving the rechargeable Li-ion batteries (optional: PA-BT-4000LI) installed in the P-touch labeling system.
Page 17: Inserting A Tape Cassette
Setting Up the P-touch Labeling System Inserting a Tape Cassette The TZe, HGe tape, FLe label, and HSe tube cassettes can be used in your P-touch labeling system. Important If the new Tape Cassette has a cardboard stopper, be sure to remove the stopper before inserting the cassette.
Page 18: Turning Power On/Off
Setting Up the P-touch Labeling System Important • When inserting the Tape Cassette, make sure that the tape and ink ribbon do not catch on the Print Head. • Make sure that there is no slack in the tape. Otherwise, the tape may catch on the protrusion (2) and become bent or wrinkled, causing the tape to jam.
Page 19: Feeding Tape
Setting Up the P-touch Labeling System Feeding Tape Important • Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the Tape Cassette. • Do not pull the label when the P-touch labeling system is ejecting it from the Tape Exit Slot. Doing so will cause the ink ribbon to be discharged with the tape.
Page 20: Printing A Label Using The P-Touch Labeling System Keyboard
Printing a Label Using the P-touch Labeling System Keyboard Keyboard LCD Unit Description Key Names and Functions 1 Home Returns to the Home screen to select a menu. 2 Format Sets characters and attributes. 3 PF (Programmable Function) Selects programmable function. 4 Clear Clears all text entered, or all text and current settings.
Page 21 Printing a Label Using the P-touch Labeling System Keyboard 12 Shift Enters uppercase letters or symbols when used in combination with the letter keys or number keys. 13 OK Selects the displayed option. 14 Cursor ( Moves the cursor in the direction of the arrow. 15 Esc (Escape) Cancels the current command and returns the display to the data entry screen or the previous step.
Page 22: Lcd
Printing a Label Using the P-touch Labeling System Keyboard Home Screen 1 Auto Format (Templates) Specifies the label format from the preset templates. 2 Create Label Displays the label creation screen. 3 Auto Format (Block Layouts) Specifies the label format from the preset layouts. 4 File Retrieves data that is saved in the file memory.
Page 23 Printing a Label Using the P-touch Labeling System Keyboard Label Creation Screen C D E F G 1 Caps mode Indicates that the Caps mode is on. 2 Style Guidance Indicates the current font (A), character size (B), character width (C), character style (D), line (E), frame (F), and alignment (G) settings.
Page 24 Printing a Label Using the P-touch Labeling System Keyboard 13 Battery Level Indicates the remaining battery level. It appears only when using the rechargeable Li-ion battery. For more information, see Battery Level on page 11 in the Home Screen section.
Page 25: Editing A Label
Printing a Label Using the P-touch Labeling System Keyboard Editing a Label Press the Esc key to exit or cancel most functions, or to return to the previous step in a series. Opening the Label Creation Screen 1 Create Label Labels are created using the label creation screen.
Page 26: Deleting Text
Printing a Label Using the P-touch Labeling System Keyboard Important • Maximum number of lines (Labels) • 1.4" (36 mm) tape: 17 lines • 0.94" (24 mm) tape: 13 lines • 0.70" (18 mm) tape: 10 lines • 0.47" (12 mm) tape: 6 lines •...
Page 27: Using Text Reminder
"B" in the history. If you press the OK key, the P-touch labeling system displays a list of words beginning with the letter "B", such as "Brother". To delete the text reminder memory, select [Settings] > [Text Reminder] > [Clear Memory] in the Home screen, and then press the OK or Enter key.
Page 28: Inserting And Deleting Tabs
Printing a Label Using the P-touch Labeling System Keyboard Inserting and Deleting Tabs To insert a tab into an existing line of text, move the cursor to the position where you want the tab, and then press the Tab key. Tabs appear as a mark ( ) in the label creation screen.
Page 29: Adding A New Page
Printing a Label Using the P-touch Labeling System Keyboard Adding a New Page Press the Next key to create a new page. The cursor moves to the start of the new page. You can create up to 99 new pages. Entering Accented Characters The P-touch labeling system can display and print a set of accented characters, such as other language-specific characters.
Page 30: Entering Symbols
Printing a Label Using the P-touch Labeling System Keyboard Entering Symbols In addition to the symbols available on the keyboard, there are various symbols (including international, extended ASCII characters and transferred symbols ) available with the Symbol function. To enter a symbol, use the Symbol function (for more information, see Entering Symbols Using the Symbol Function on page 19).
Page 31: Using Symbol History
Printing a Label Using the P-touch Labeling System Keyboard Entering Transferred Symbols Important Before using transferred symbols, transfer the images to the P-touch labeling system using P-touch Transfer Manager. For more information about using P-touch Transfer Manager, see How to Use P-touch Transfer Manager on page 128.
Page 32: Entering A Serialized Label
Printing a Label Using the P-touch Labeling System Keyboard Press the Symbol key. [History] appears, including the symbol entered in step d. Note • Up to 30 symbols can be added to [History]. The oldest symbol will be deleted from the category when the symbols added to [History] exceed 30 symbols.
Page 33 Printing a Label Using the P-touch Labeling System Keyboard Position the cursor where you want to insert serialized text, and then press the Serialize/Adv. Serialize key. Select [Type], [Format], [From], [To] and [Increased by] using the key, and set the values using the key.
Page 34 Printing a Label Using the P-touch Labeling System Keyboard Press the OK or Enter key to display an image of the labels on the screen. Example: Note • Although the P-touch labeling system creates multiple pages of labels after you complete the serialize settings, you can select the pages and print only the pages you want.
Page 35 Printing a Label Using the P-touch Labeling System Keyboard For the first serialized text, select [Type], [Format], [From], [To] and [Increased by] using the key, set the values using the key, and then press the OK or Enter key. Note You can also set [From], [To] and [Increased by] by typing in the numbers you want.
Page 36 Printing a Label Using the P-touch Labeling System Keyboard Group Enter the text except the text that you want to serialize. Example: To create labels 1A-A01, 1A-A02, 1A-A03, 1A-A04, 1A-B01, 1A-B02, 1A-B03 and 1A-B04, enter only "1A-0". Position the cursor where you want to insert the first serialized text (to the right of "0"), and then press the Shift and Serialize/Adv.
Page 37 Printing a Label Using the P-touch Labeling System Keyboard Press the OK or Enter key to display an image of the labels on the screen. Example: Note • Although the P-touch labeling system creates multiple pages of labels after you complete the serialize settings, you can select the pages and print only the pages you want.
Page 38: Creating A Barcode Label
Printing a Label Using the P-touch Labeling System Keyboard Creating a Barcode Label Use the barcode function to create labels with one dimensional barcodes for use with asset control tags, serialized number labels, and even POS and stock control systems. Barcodes are listed in the Appendix, see Barcodes on page 230.
Page 39 Printing a Label Using the P-touch Labeling System Keyboard Type in the barcode data. Enter special characters in the barcode when using the CODE39, CODE128, CODABAR or GS1-128 protocols. When not using special characters, go to step h. Press the Symbol key. A list of characters available for the current protocol appears.
Page 40: Using The Time Stamp Function
Printing a Label Using the P-touch Labeling System Keyboard Using the Time Stamp Function Add the time and date to your label using the Clock settings. Clock Setting Set the time and date in the [Set Clock] screen. After setting the time and date, you can add this information to your label using the [Time Stamp] function.
Page 41 Printing a Label Using the P-touch Labeling System Keyboard Time Stamp Setting Insert a time stamp on your label using the following procedure. Press the Insert key, select [Time Stamp] using the key, and then press the OK or Enter key. You can change the time stamp settings to display the time stamp in various formats.
Page 42 Printing a Label Using the P-touch Labeling System Keyboard Format Select which information to use when adding the date and time to your label. Select [Settings] in the Home screen using the , , key, and then press the OK or Enter key.
Page 43: Setting Character Attributes
Printing a Label Using the P-touch Labeling System Keyboard Changing and Deleting the Time Stamp Settings To change the [Time Stamp] settings, select the clock icon, and then press the OK or Enter key. To delete a time stamp from a label, position the cursor to the right of the clock icon or select the clock icon, and then press the BS (Backspace) key.
Page 44: Setting Frames
Printing a Label Using the P-touch Labeling System Keyboard Move the cursor to the line you want to modify using the , , key. Next, press the Shift and Format keys to display the setting dialog box. ( on the dialog box indicates that you are now setting the attributes for that specific line only.) Important •...
Page 45: Using Auto Format Layouts
Printing a Label Using the P-touch Labeling System Keyboard Note • If you press the Preview key when selecting a frame, the Frame List screen appears. Select a frame. • New settings are NOT applied unless you press the OK or Enter key. •...
Page 46: Cable Label Type
Printing a Label Using the P-touch Labeling System Keyboard Using Block Layouts Use pre-installed block layouts to create labels by just entering the text or barcodes. Selectable Block Layouts are listed in the Appendix, see Block Layouts on page 228. Select [Block Layouts] in the Home screen using the key, and then press the OK or Enter key.
Page 47 Printing a Label Using the P-touch Labeling System Keyboard Faceplate Labels of this type can be used to identify various faceplates. Blocks of text are evenly spaced on each label. One block Two blocks Label Length: 2.0" (50 mm), 0.4-39.0" (10-999 mm) # of Blocks: 1, 1-5 Orientation: (Horizontal),...
Page 48 Printing a Label Using the P-touch Labeling System Keyboard Cable Flag Labels of this type can be wrapped around a cable or wire, and both ends of the label stick together to form a flag. The text on flag labels is printed on both ends of the label, leaving a blank space in the middle that wraps around the cable.
Page 49 Printing a Label Using the P-touch Labeling System Keyboard Patch Panel Labels of this type can be used to identify various types of panels. Block Length: 0.60" (15.0 mm), 0.20-12.0" (5.0-300.0 mm) # of Blocks: 4, 1-99 Separator: (Tic), (Dash), (Line), (Bold), (Frame),...
Page 50 Printing a Label Using the P-touch Labeling System Keyboard Punch-Down Block Labels of this type can be used to identify a type of electrical connection, often used in telephony. You can enter up to eight lines for each block on a single label. Module Width: 8.0"...
Page 51 Printing a Label Using the P-touch Labeling System Keyboard Inverted Label Labels of this type can be printed with the text and background colors reversed without changing the Tape Cassette. In addition, you can create labels with a small label height by setting [Orientation] to (Vertical).
Page 52: Printing A Label
Printing a Label Using the P-touch Labeling System Keyboard Printing a Label Press the Esc key to exit or cancel most functions, or to return to the previous step in a series. Feeding Tape Important • Be sure to feed tape to remove any slack in the tape and ink ribbon after inserting the Tape Cassette. •...
Page 53: Tape Cutting Options
Printing a Label Using the P-touch Labeling System Keyboard Tape Cutting Options The tape cutting options specify how the tape is fed and cut when printing labels. Select [Settings] in the Home screen using the key, and then press the OK or Enter key.
Page 54 Printing a Label Using the P-touch Labeling System Keyboard Tape Cutting Options Cut Option No. Auto Cut Half Cut Chain Printing Image Special tape ― ― (FLe Label) ― ― (FLe Label) If you are using an FLe label cassette, set this cut option from a computer using the printer driver. These options cannot be set using the keyboard. Note •...
Page 55: Label Adjustment
Printing a Label Using the P-touch Labeling System Keyboard Label Adjustment Adjusting the Label Length When you reach the end of the installed Tape Cassette, label length may be affected. Select [Settings] in the Home screen using the key, and then press the OK or Enter key.
Page 56: Label Preview
Printing a Label Using the P-touch Labeling System Keyboard Label Preview Press the Preview key. An image of the label appears on the screen. 1 Indicates the position of the currently displayed portion of the label using the bar. 2 Indicates the information detected for the installed Tape Cassette. The first line indicates the character color and the second line indicates the tape color.
Page 57: Printing Labels
Printing a Label Using the P-touch Labeling System Keyboard Printing Labels Be sure to check that there is enough tape remaining when printing several labels continuously. If tape is running low, set fewer copies, print labels one at a time, or replace the Tape Cassette. Striped tape indicates the end of the Tape Cassette.
Page 58: Mirror Printing
Printing a Label Using the P-touch Labeling System Keyboard Printing a Range of Pages When there are multiple pages, you can specify the range of pages to print. Press the Shift and Print keys. Select [Current Page] or [Range] using the key, and then press the OK or Enter key.
Page 59: Using File Memory
Printing a Label Using the P-touch Labeling System Keyboard Using File Memory Store up to 99 of your most-frequently used labels the built-in file memory. When file memory is full, each time you save a file you will need to overwrite one of your stored files. To check available space in file memory: Select [Settings] in the Home screen using the...
Page 60: Opening/Printing A Label File Stored In File Memory
Printing a Label Using the P-touch Labeling System Keyboard Opening/Printing a Label File Stored in File Memory On the Home screen, press the , , key to select [File], and then press the OK or Enter key. Select a file using the key, and then press the OK or Enter key.
Page 61: Programming A Function
Press the PF (Programmable Function) key to recall registered function. Note For more information on Register Programmable Function, see FAQs & Troubleshooting on the Brother Solutions Center at support.brother.com. Registering a New Function Select [Register Programmable Function] in the Home screen using the , , key, and then press the OK or Enter key.
Page 62: Deleting A Registered Function
Printing a Label Using the P-touch Labeling System Keyboard Deleting a Registered Function Select [Register Programmable Function] in the Home screen using the , , key, and then press the OK or Enter key. Select a function using the key, and then press the OK or Enter key. Select [Delete] using the key, and then press the OK or Enter key.
Page 63: Using The Data Transferred To The P-Touch Labeling System
Using the Data Transferred to the P-touch Labeling System You can use a template, database, or symbol transferred from the computer to print the label. Transferring Data from the Computer Use the Transfer function of Cable Label Tool or P-touch Transfer Manager to transfer data from the computer to the P-touch labeling system.
Page 64: When The Template Has An Object To Be Edited
Using the Data Transferred to the P-touch Labeling System Select [Print] or [Print from Database] using the key to start printing. Note To select the range from the database that you want to print, follow steps c - e in When the Template is Linked to the Database and will not be Edited.
Page 65: When The Template Is Linked To The Database And Will Not Be Edited
Using the Data Transferred to the P-touch Labeling System Note • When editing templates linked to a database: • When an object that is not linked to the database is edited, select [Print from Database] to print. • When an object that is linked to the database is edited, the edited contents are deleted if you select [Print from Database].
Page 66: Using Transferred Database Data
Using the Data Transferred to the P-touch Labeling System Using Transferred Database Data Transfer a database converted to a *.csv file to the P-touch labeling system. Database data transferred without a template can be imported into each label except auto format layouts and transferred templates.
Page 67 Using the Data Transferred to the P-touch Labeling System Select the first record in the range that you want to insert, and then press the OK or Enter key. The selected record is highlighted. Select the last record in the range that you want to insert, and then press the OK or Enter key. The selected range is highlighted.
Page 68: Searching The Database
Using the Data Transferred to the P-touch Labeling System Searching the Database While selecting a database record you want to use in a template or added to a label, search for records containing specific characters or a specific number. The search proceeds to the right after the first matched string. Then, the database records will be searched in the same direction as the import order for the label type.
Page 69 Using the Data Transferred to the P-touch Labeling System Type in the second character (for example, "R") that you want to search for. Next, if you type "R", the fields will be searched from the next field for character strings containing "BR". If a string that contains "BR"...
Page 70: Editing The Database
Using the Data Transferred to the P-touch Labeling System Editing the Database Press the Insert key, select [Database] using the key, and then press the OK or Enter key. Select the database to edit using the key, and then press the OK or Enter key. Note You can also select the database you want to edit using the following procedure: Select [Transferred Templates] in the Home screen using the...
Page 71 Using the Data Transferred to the P-touch Labeling System Enter the new text. Important • You can add or delete a line break. • Each cell can contain a maximum of 17 lines. Press OK key and the new text appears. Note If you do not want to print the database, press the OK key, and then press the Esc key.
Page 72 Using the Data Transferred to the P-touch Labeling System Do one of the following: When the database has been transferred with a template: Select the last record in the print range using the , , key, and then press the OK or Enter key to start printing.
Page 73: Deleting The Transferred Data
Using the Data Transferred to the P-touch Labeling System Deleting the Transferred Data Use the following methods to delete transferred data. Multiple items cannot be deleted together. Delete each item separately. Deleting Transferred Symbols Press the Insert key, select [Transferred Symbols] using the key, and then press the OK or Enter key.
Page 74: Printing Using A Computer
Do not connect the P-touch labeling system to the computer until asked to do so. Visit our website (www.brother.com/inst) and download the installer for the software and manuals. Double-click the downloaded file and follow the on-screen instructions to proceed with the installation.
Page 75: Connecting Using Wi-Fi
Printing Using a Computer Connect the P-touch labeling system end of the USB Cable to the USB Port on the back of the P-touch labeling system. Connect the other end of the USB Cable to the USB Port on the computer. Turn on the P-touch labeling system.
Page 76 Printing Using a Computer Configuring using the Setup Wizard Select [Settings] in the Home screen using the , , key, and then press the OK or Enter key. Select [WLAN] using the key, and then press the OK or Enter key. Select [Infrastructure Mode] using the key, and then press the OK or Enter key.
Page 77 Printing Using a Computer Note If you start the setup wizard for the Infrastructure mode or select the network settings for the Direct mode when the wireless function of the P-touch labeling system is turned off, [Turning on Wi-Fi Radio] appears and the wireless function turns on automatically (or after the OK key is pressed).
Page 78 Printing Using a Computer WPS (Wi-Fi Protected Setup™) If your wireless access point/router supports WPS, you can configure settings and connections wirelessly. First, confirm that your wireless access point/router has the WPS symbol. Select [Settings] in the Home screen using the , , key, and then press the OK or Enter key.
Page 79 Printing Using a Computer • If your P-touch labeling system could not connect to the network, a message indicating that the connection failed appears. Configuring by entering the PIN Select [Settings] in the Home screen using the , , key, and then press the OK or Enter key.
Page 80 Printing Using a Computer Ad-Hoc Mode For Windows, after installing the printer driver and other applications to your computer, set the Ad-Hoc mode using the Printer Setting Tool installed on the computer. For Mac, set the Ad-Hoc mode using the Wireless Device Setup Wizard. Turning the Wireless Function On or Off To turn the wireless function on or off, press the (Wi-Fi) Button.
Page 81: Printing From A Computer
To use the P-touch labeling system effectively, a number of applications and functions are available. You must install the printer driver to use these applications. Visit our website (www.brother.com/inst) and download the installer for the applications and printer driver. Application...
Page 82: Printing From Your Computer
Printing Using a Computer Useful Function Windows Features When printing a large number of labels, printing can be distributed among multiple printers. Because printing is performed at the same time, the total Distributed printing printing time can be reduced. For more information, see Printing Labels Distributed to ®...
Page 83 Printing Using a Computer Cutting Options The cutting options allow you to specify how the item is fed and cut when it is printed. Use the printer driver to select the cutting option when printing from the computer using the application. The following table lists the Cutting Option settings: Tape Cut Option Table Auto Cut...
Page 84 Printing Using a Computer Tape Cut Option Table Auto Cut Half Cut Chain Printing Image Special tape ― ― (FLe Label) ― ― (FLe Label) Note • When printing multiple copies of different labels, select chain printing option to reduce the blank space between the labels (for more information, see the Tape Cut Option Table).
Page 85: Attaching Labels
Printing Using a Computer Attaching Labels If needed, trim the printed label to the shape and length you want with scissors. Peel the backing from the label. Position the label, and then press firmly from top to bottom with your finger to attach the label. Note •...
Page 86: Printing Using A Mobile Device
Connecting the P-touch labeling system to a Mobile Device You can connect your P-touch labeling system to a mobile device. To create and print labels directly from your mobile device, install the Brother mobile applications, and then connect your P-touch labeling system to your mobile device.
Page 87 Printing Using a Mobile Device Note • If you start the setup wizard for the Infrastructure mode or select the network settings for the Direct mode when the wireless function of the P-touch labeling system is turned off, [Turning on Wi-Fi Radio] appears and the wireless function turns itself on automatically (or after the OK key is pressed).
Page 88: Turning The Wireless Function On Or Off
Note • The factory settings for the SSID and password are as follows: SSID: “PT-D800W” or “DIRECT-*****_PT-D800W” where “*****” is the last five digits of the product serial number. (You can find the serial number label on the bottom of the P-touch labeling system.) Password (network key): 00000000 •...
Page 89: Printing From A Mobile Device
Printing Using a Mobile Device Printing from a Mobile Device Printing from Your Mobile Device Start the application (Mobile Cable Label Tool/Brother iPrint&Label) on your mobile device (for more information, see Available Applications on page 75). Note Make sure that the P-touch labeling system is connected to your mobile device.
Page 90 Printing Using a Mobile Device Tape Cut Option Table Auto Cut Half Cut Chain Printing Image Special tape (FLe Label) ― ― (Mobile Cable Label Tool only)
Page 91: Using A Mobile Device To Print Templates Created On A Computer
Printing Using a Mobile Device Tape Cut Option Table Auto Cut Half Cut Chain Printing Image (FLe Label) ― ― (Mobile Cable Label Tool only) Note • When printing multiple copies of different labels, select chain printing option to reduce the blank space between the labels (for more information, see the Tape Cut Option Table).
Page 92: Attaching Labels
Printing Using a Mobile Device Attaching Labels If needed, trim the printed label to the shape and length you want with scissors. Peel the backing from the label. Position the label, and then press firmly from top to bottom with your finger to attach the label. Note •...
Page 93: Changing System Settings
For more information, see Installing the Printer Driver and Software on page 63. Important The “Printer Setting Tool” is available only with compatible Brother printers. Before Using the Printer Setting Tool Make sure the AC Adapter is connected to the P-touch labeling system and to an AC Power Outlet, or a fully-charged battery is installed.
Page 94: Using The Printer Setting Tool For Windows
For Windows Vista / Windows 7 / Windows Server 2008 / Windows Server 2008 R2: Click (Start) > All Programs > Brother > Label & Mobile Printer > Printer Setting Tool. ® ® ® ® For Windows 8 / Windows 8.1 / Windows Server...
Page 95 Changing System Settings Check that the P-touch labeling system you want to configure appears next to Printer. If a different printer appears, select the P-touch labeling system you want from the drop-down list. Note If only one P-touch labeling system is connected, it is unnecessary to make a selection because only that P-touch labeling system is available.
Page 96: Communication Settings For Windows
Changing System Settings ® Communication Settings for Windows With Communication settings in the “Printer Setting Tool”, the printer communication information can be specified or changed when connecting the printer and computer with a USB Cable. Not only can you change the communication settings for one printer, but you can also apply the same settings to multiple printers.
Page 97 Changing System Settings 6 Settings Tabs Contains settings that may be specified or changed. appears in the tab, the settings in that tab will not be applied to the printer. 7 Settings Display/Change Area Displays the current settings for the selected item. 8 Refresh Updates the displayed settings with the most recent information.
Page 98: Menu Bar
Changing System Settings Menu Bar 1 Apply Settings to the Printer Applies the settings to the printer. 2 Save Settings in Command File Saves the specified settings in a command file. The file extension is .bin. The saved command file can be used with the mass storage mode to apply the settings to a printer (for more information, see Mass Storage Mode on page 111).
Page 99 Changing System Settings 3 Import Import from the current computer wireless settings Imports the settings from the computer. Note • When importing the computer wireless settings, administrator privileges for the computer are needed. • Only personal security authentication settings (open system, public key authentication and WPA/WPA2-PSK) can be imported.
Page 100: General Tab
Changing System Settings 6 Automatically detects the connected printer, and retrieves the current settings. If this check box is selected and a printer is connected to the computer, the printer is automatically detected and the printer's current settings are displayed in the Current Status pane. Note If the model of the connected printer is different from that of the printer shown in the Printer drop-down list, the settings available on all tabs change to match the connected printer.
Page 101: Wireless Lan Tab
Changing System Settings Wireless LAN Tab TCP/IP (Wireless) Boot Method Select AUTO, BOOTP, DHCP, RARP or STATIC. IP Address/Subnet Mask/Gateway Specifies the various networking values. You can enter these settings only when the IP address is set to STATIC. DNS Server Method Select AUTO or STATIC.
Page 102 Changing System Settings Passphrase You can specify a setting only when WPA/WPA2-PSK is selected as the authentication method. User ID/Password You can specify settings only when LEAP, EAP-FAST, PEAP, EAP-TTLS or EAP-TLS is selected as the authentication method. In addition, with EAP-TLS, it is not necessary to register a password, but a client certificate must be registered.
Page 103: Wireless Direct Tab
Wireless Direct mode. Note The factory settings for the SSID and password are as follows: SSID: “PT-D800W” or “DIRECT-*****_PT-D800W”. "*****" is the last five digits of the product serial number. Password (Network key): 00000000 Applying Setting Changes to Multiple Printers After applying settings to the first printer, disconnect the printer from the computer, and then connect the second printer to the computer.
Page 104 Changing System Settings Note To save the current settings in a file, click File > Export. The same settings can be applied to another printer by clicking File > Import, then selecting the exported ® settings file (for more information, see Communication Settings for Windows on page 85).
Page 105: Device Settings For Windows
Changing System Settings ® Device Settings for Windows With Device Settings in the “Printer Setting Tool”, printer settings can be specified or changed when connecting the printer and computer with a USB Cable. Not only can you change the device settings for one printer, but you can also apply the same settings to multiple printers.
Page 106 Changing System Settings 4 Current Settings Retrieves the settings from the currently connected printer and displays them in the dialog box. Settings will also be retrieved for parameters on tabs with 5 Disable these settings When this check box is selected, appears in the tab, and the settings can no longer be specified or changed.
Page 107: Menu Bar
Changing System Settings Menu Bar 1 Apply Settings to the Printer Applies the settings to the printer. Performs the same operation as when Apply is clicked. 2 Save Settings in Command File Saves the specified settings in a command file. Performs the same operation as when Save in Command File is selected from the Apply drop-down list.
Page 108: Basic Tab
Changing System Settings 8 Delete Template and Database Deletes the templates and databases stored in the printer. 9 Delete Print Log Deletes the print log stored in the printer. 10 Option Settings If the Do not display an error message if the current settings cannot be retrieved at startup check box is selected, a message will not be displayed next time.
Page 109: Label Settings Tab
Changing System Settings Label Settings Tab Length Adjustment Adjusts the length of the printed label to correspond to the length of the label displayed on the computer. Available settings: -4 to +4 (1 increments) Full Cut Margin Adjustment Adjusts the margin length when fully cutting labels. Available settings: -2 to +2 (1 increments) Half Cut Margin Adjustment Adjusts the margin length when half-cutting labels.
Page 110: Printer Setting Tool For Mac
Using the Printer Setting Tool for Mac Connect the P-touch labeling system you want to configure to the computer. Click Macintosh HD > Applications > Brother > Printer Setting Tool > Printer Setting Tool.app. The Printer Setting Tool window appears.
Page 111: Settings Dialog Box
Changing System Settings Settings Dialog Box 1 Printer Lists the connected printers. 2 Import Imports settings from a file. 3 Export Saves the current settings in a file. 4 Setting Tabs Contain settings that may be specified or changed. 5 Apply Settings to the Printer Applies the settings to the printer.
Page 112: Basic Tab
Changing System Settings Basic Tab Auto Power On Specifies whether the printer turns on automatically when the Power Supply Cord is plugged into an AC Power Outlet. Available settings: Disable, Enable Auto Power Off (AC/DC) Specifies the period of time that passes before the printer turns off automatically when connected to an AC Power Outlet.
Page 113: Wireless Lan Tab
Changing System Settings Wireless LAN Tab WirelessDirect Turns the Wireless Direct function on or off. SSID/Network Key Generation Select AUTO or STATIC. SSID (Network Name)/Network Key Specifies the SSID (3 to 25 ASCII characters) and the network key you want to use in the Wireless Direct mode.
Page 114: Changing Settings When Printing From A Mobile Device
Changing System Settings Changing Settings When Printing from a Mobile Device If using a mobile device, change the settings as necessary using the application before printing. The settings that can be changed vary according to the application. Note Before connecting a mobile device, you can specify detailed settings by connecting the P-touch labeling system to a computer via USB and using the Printer Setting Tool (for more information, see Using the ®...
Page 115: Other Functions
Other Functions Confirming System Settings You can print a system settings report or display the system setting information without connecting the P-touch labeling system to a computer or mobile device. To print the basic settings report: Note This report contains the following information: The firmware version, device setting information, Wi-Fi setting information, and transferred data information (templates, databases and transferred symbols).
Page 116: Printing Labels Distributed To Multiple Printers (Windows ® Only)
Other Functions ® Printing Labels Distributed to Multiple Printers (Windows only) Distributed Printing When printing a large number of labels, printing can be distributed among multiple printers. Because printing is performed at the same time, the total printing time can be reduced. Note •...
Page 117 Other Functions Click the Advanced tab, select the Distributed Printing check box, and then click Settings. In the Distributed Printing Settings dialog box, select the printers you want to use for distributed printing. 1 Click Detect Current Paper Information…. 2 The current printer information that was detected appears below Current Width and Paper Type. 3 Select the check box next to the Printer Name you want.
Page 118 Other Functions Specify the tape width. A. If only one printer has been selected. In the Distributed Printing Settings dialog box from step d, select the printer whose setting you want to specify, and then either double-click it, or right-click it and then click Settings. From the Set Width drop-down list, select the tape width.
Page 119: Printing Labels In High Resolution Mode
Other Functions Printing Labels in High Resolution Mode High resolution printing can be used if you are printing from a computer, the AC Adapter is connected, and TZe and HGe laminated tape with black ink is installed. Use the printer driver to select the high resolution mode when printing the labels.
Page 120: Printing Labels In High Speed Mode
Other Functions Printing Labels in High Speed Mode High speed printing can be used if you are printing from a computer, the AC Adapter is connected, and TZe and HGe laminated tape with black ink is installed. Use the printer driver to select the high speed mode when printing the labels.
Page 121: Printing Labels In High Quality Mode
Other Functions Printing Labels in High Quality Mode High quality printing can be used if you are printing from a computer, and TZe laminated tape with black ink is installed. Use the printer driver to select the high quality mode when printing the labels. You cannot use this function for TZe-FX**1 tape.
Page 122: Mass Storage Mode
Other Functions Mass Storage Mode Description The mass storage mode feature allows you to communicate with the P-touch labeling system with just a file via the USB interface without loading a printer driver. Files that have been copied to the P-touch labeling system's mass storage area are processed when you press the Print key.
Page 123 Other Functions Important • When the P-touch labeling system is turned off, mass storage mode is deactivated and any files in the mass storage area are deleted. • This feature supports .bin, and .blf files. Other file formats are not supported. •...
Page 124: Section Ii Application For Windows
Section II ® Application for Windows Using P-touch Software How to Use Cable Label Tool How to Use P-touch Editor How to Use P-touch Transfer Manager How to Use P-touch Library Transferring Templates with P-touch Transfer Express How to Update P-touch Software...
Page 125: Using P-Touch Software
For more information on installing the software and driver, see Installing the Printer Driver and Software on page 63. To download the latest driver and software individually, visit the Brother Solutions Center at support.brother.com Select your region/country. > Downloads > Choose your product...
Page 126: How To Use Cable Label Tool
® For Windows Vista / Windows 7 / Windows Server 2008 / Windows Server 2008 R2: Click (Start) > All Programs > Brother P-touch > Cable Label Tool 1.0. ® ® ® ® For Windows 8 / Windows 8.1 / Windows Server...
Page 127: Cable Label Types
How to Use Cable Label Tool Cable Label Types Faceplate Labels of this type can be used to identify various faceplates. Blocks of text are evenly spaced on each label.
Page 128: Cable Wrap
How to Use Cable Label Tool Cable Wrap Labels of this type can be wrapped around a cable or wire. The text is rotated 90° counterclockwise and printed. Note When using Flexible ID Tape: • We recommend using Flexible ID Tape for the "Cable Wrap" labels. •...
Page 129: Cable Flag
How to Use Cable Label Tool Cable Flag Labels of this type can be wrapped around a cable or wire, and both ends of the label stick together to form a flag. The text on flag labels is printed on both ends of the label, leaving a blank space in the middle that wraps around the cable.
Page 130: Patch Panel
How to Use Cable Label Tool Patch Panel Labels of this type can be used to identify various types of panels. Punch-Down Block Labels of this type can be used to identify a type of electrical connection, often used in telecommunications. You can enter up to eight lines for each block on a single label.
Page 131: Die-Cut Flag
How to Use Cable Label Tool Die-cut Flag Labels of this type can be printed on special die-cut flag labels to create flag labels for cables and wires. Use FLe label cassettes for this type of application. Heat Shrink Tube Tubes of this type can be heated to shrink-fit cables.
Page 132: Linking A Database To A Template
How to Use Cable Label Tool Linking a Database to a Template To print labels using data in a database, link the database. You don't have to input data to the labels manually. Click Database. Select a database. The database linked to the template appears. Specify the data to print and the number of copies.
Page 133: Serialized Number Printing
How to Use Cable Label Tool Serialized Number Printing To print labels in sequential order, use the Serialize function. Highlight the text you want to serialize. Click Serialize. Specify the settings using the screen image as an example. Printing with Cable Label Tool You can print by selecting Print from the File menu or by clicking the Print button.
Page 134: Transferring Templates From Cable Label Tool To The P-Touch Labeling System
How to Use Cable Label Tool Transferring Templates from Cable Label Tool to the P-touch Labeling System Using the transfer function, you can transfer a template or a template with a database to the P-touch labeling system without using P-touch Transfer Manager. Display the template to transfer in the layout window.
Page 135: How To Use P-Touch Editor
® For Windows Vista / Windows 7 / Windows Server 2008 / Windows Server 2008 R2: Click (Start) > All Programs > Brother P-touch > P-touch Editor 5.1. ® ® ® ® For Windows 8 / Windows 8.1 / Windows Server...
Page 136 How to Use P-touch Editor 5 To open the application for creating labels for electrical equipment management, double-click Cable Labelling Wizard, or click Cable Labelling Wizard and then click...
Page 137: Printing With P-Touch Editor
How to Use P-touch Editor Printing with P-touch Editor Express Mode This mode allows you to quickly create layouts that include text and images. You can print by selecting Print from File in the menu bar or by clicking the Print icon. (Configure the printing settings in the Print screen before printing.) Professional Mode This mode allows you to create layouts using a wide-range of advanced tools and options.
Page 138: Snap Mode
How to Use P-touch Editor Snap Mode This mode allows you to capture all or a portion of your computer screen display, print it as an image, and save it for future use. Click the Snap mode selection button. The Description of Snap mode dialog box appears. Click OK.
Page 139: How To Use P-Touch Transfer Manager
• For Windows Vista / Windows 7 / Windows Server 2008 / Windows Server 2008 R2: Click (Start) > All Programs > Brother P-touch > P-touch Tools > P-touch Transfer. ® ® ® ® • For Windows 8 / Windows 8.1 / Windows Server...
Page 140 How to Use P-touch Transfer Manager 1 Menu bar Provides access to various commands, which are grouped under each menu title (File, Edit, View, Tool, and Help) according to their functions. 2 Toolbar Provides access to frequently used commands. 3 Printer selector Allows you to select which P-touch labeling system to transfer the data.
Page 141 How to Use P-touch Transfer Manager Toolbar Icons Icon Button name Function Transfer Transfers templates and other data from the computer to the (for P-touch Transfer Manager P-touch labeling system. only) Save Transfer File Changes the file type of the data to be transferred to other applications.
Page 142: Transferring Templates Or Other Data From The Computer To The P-Touch Labeling System
How to Use P-touch Transfer Manager Transferring Templates or Other Data from the Computer to the P-touch Labeling System Use the following procedure to transfer templates, databases, and images from your computer to the P-touch labeling system. Connect the computer and the P-touch labeling system via USB and turn on the P-touch labeling system. The P-touch labeling system model name appears next to a printer icon in the folder view.
Page 143 How to Use P-touch Transfer Manager Right-click the Configurations folder, select New, and then create a new folder. Click and drag the template or other file that you want to transfer to the new folder. You can drag multiple files at once into a single folder. Transfer Function Specification Maximum number of Data type...
Page 144 How to Use P-touch Transfer Manager Note To confirm the available space on the P-touch labeling system: a. Select [Settings] in the Home screen using the , , key, and then press the OK or Enter key. b. Select [Memory Usage] using the key, and then press the OK or Enter key.
Page 145 How to Use P-touch Transfer Manager To change the key number assigned to an item, right-click the item, click the Key Assign drop-down arrow, and then select the key number you want. Note • Except for the data in databases, all data transferred to the P-touch labeling system is assigned a key number.
Page 146 How to Use P-touch Transfer Manager Select the folder containing the templates or other data that you want to transfer, and then click Transfer in the menu bar. A confirmation message appears. Note • You can transfer individual files to the P-touch labeling system without adding them to a folder: Select the template or other data that you want to transfer, and then click Transfer in the menu bar.
Page 147: Backing Up Templates Or Other Data Saved In The P-Touch Labeling System
How to Use P-touch Transfer Manager Backing up Templates or Other Data Saved in the P-touch Labeling System Use the following procedure to retrieve templates or other data saved in the P-touch labeling system and save it on your computer. Important •...
Page 148: Deleting All Templates And Other Data On The P-Touch Labeling System
How to Use P-touch Transfer Manager Deleting All Templates and Other Data on the P-touch Labeling System Connect the computer and the P-touch labeling system and turn on the P-touch labeling system. The P-touch labeling system model name appears next to a printer icon in the folder view. Right-click the P-touch labeling system and select Delete All from the menu.
Page 149: Creating A Blf File
How to Use P-touch Transfer Manager Creating a BLF File Use P-touch Transfer Manager to save template data, created using P-touch Editor, in BLF format. You can transfer these files in this format to a printer over a network, from a computer or mobile device, and print files in BLF format when your P-touch labeling system is in Mass Storage mode.
Page 150: How To Use P-Touch Library
® For Windows Vista / Windows 7 / Windows Server 2008 / Windows Server 2008 R2: Click (Start) > All Programs > Brother P-touch > P-touch Tools > P-touch Library 2.2. ® ® ® ® For Windows 8 / Windows 8.1 / Windows Server...
Page 151 How to Use P-touch Library 3 Folder list Displays a list of folders. When you select a folder, the templates in the selected folder appears in the templates list. 4 Templates list Displays a list of the templates in the selected folder. 5 Preview Displays a preview of the templates selected in the templates list.
Page 152: Opening And Editing Templates
How to Use P-touch Library Opening and Editing Templates Select the template you want to open or edit, and then click Open. The program associated with the template starts so that you can edit the template.
Page 153: Printing Templates
How to Use P-touch Library Printing Templates Select the template you want to print, and then click Print. The connected P-touch labeling system prints the template.
Page 154: Searching For Templates
How to Use P-touch Library Searching for Templates You can search for templates registered to P-touch Library. Click Search. The Search dialog box appears. Specify the search criteria. The following search criteria are available: Settings Details Multiple Parameters Determines how the program searches when multiple criteria are specified. If you select AND, the program searches for files that satisfy all of the criteria.
Page 155 How to Use P-touch Library Click Begin Search. The search begins. Close the Search dialog box. To confirm the search results, click Search Results in the folder view. Note You can register templates to P-touch Library by dragging and dropping them into the All Contents folder or to the folder list.
Page 156: Transferring Templates With P-Touch Transfer Express
Preparing P-touch Transfer Express Download the latest version of P-touch Transfer Express from the Brother Solutions Center at support.brother.com. Select your region/country, click Downloads, search for your product, and then go to Utilities to locate the file. Decompress the downloaded file (.zip).
Page 157: Transferring The Template To P-Touch Transfer Manager
Click P-touch Transfer Manager 2.2 on the Apps screen to start P-touch Transfer Manager. Drag the .lbx file to the P-touch Transfer Manager window. ® • For Windows Click (Start) > Brother P-touch > P-touch Transfer Manager 2.2. Drag the .lbx file to the P-touch Transfer Manager window.
Page 158: Saving The Template As A Transfer Package File (.Pdz)
To create a file in a format that can be used by P-touch Transfer Express, save the template as a Transfer Package file (.pdz). Before transferring templates, disconnect your Brother machine from your computer and/or make sure it is offline.
Page 159 Transferring Templates with P-touch Transfer Express Click File > Save Transfer File. Important The Save Transfer File button appears only if the P-touch labeling system is disconnected from the computer or offline. Make sure the pdz is selected as the saved type, then type a file name, and then click Save.
Page 160: Distributing The Transfer Package File (.Pdz) And P-Touch Transfer Express To The User
Transferring Templates with P-touch Transfer Express Distributing the Transfer Package File (.pdz) and P-touch Transfer Express to the User Note If the user already has P-touch Transfer Express downloaded, it is not necessary for the administrator to send the Transfer Express folder to the user. In this case, the user can simply move the distributed Transfer Package file to the downloaded folder, and then double-click PtTrExp.exe.
Page 161: Transferring The Transfer Package File (.Pdz) To Your P-Touch Labeling System
Transferring Templates with P-touch Transfer Express Transferring the Transfer Package File (.pdz) to Your P-touch Labeling System Using the P-touch Transfer Express application received from the administrator, the user can transfer the Transfer Package file (.pdz) to the P-touch labeling system. Important Do not turn off the power when transferring templates.
Page 162 Transferring Templates with P-touch Transfer Express 2.When there are either multiple or no Transfer Package files (.pdz) within the folder containing PtTrExp.exe, click Browse. Select the Transfer Package file you want to transfer, and then click Open. Click Transfer.
Page 163 Transferring Templates with P-touch Transfer Express Click Yes. The transfer of the Transfer Package file begins. Click OK. The transfer of the Transfer Package file is completed.
Page 164: How To Update P-Touch Software
2008 R2: Double-click the P-touch Update Software icon. Note The following method can also be used to start P-touch Update Software: Click the Start button, and then select All Programs > Brother P-touch > P-touch Update Software. ® ® ®...
Page 165 How to Update P-touch Software Select the Printer and Language settings, select the check box next to Cable Label Tool and P-touch Editor, and then click Install. A message appears indicating that the installation has finished.
Page 166: Updating The Firmware
2008 R2: Double-click the P-touch Update Software icon. Note The following method can also be used to start P-touch Update Software: Click the Start button, and then select All Programs > Brother P-touch > P-touch Update Software. ® ® ®...
Page 167 How to Update P-touch Software Select the Printer settings, ensure that The machine is connected correctly. appears, and then click Select the Language settings, select the check box next to the firmware you want to update to, and then click Transfer. Important Do not turn off the P-touch labeling system or disconnect the cable during data transfer.
Page 168: Installing P-Touch Software And Printer Driver
Section III Application for Mac Installing P-touch Software and Printer Driver How to Use P-touch Editor How to Update P-touch Software...
Page 169: Installing P-Touch Software And Printer Driver
For more information on installing the software and driver, see Installing the Printer Driver and Software on page 63. To download the latest driver and software individually, visit the Brother Solutions Center at support.brother.com Select your region/country. > Downloads > Choose your product...
Page 170: How To Use P-Touch Editor
How to Use P-touch Editor Starting P-touch Editor Double-click P-touch Editor icon on the desktop. Note • The following method can also be used to start P-touch Editor: Double-click Macintosh HD > Applications > P-touch Editor 5.1, and then double-click the P-touch Editor application icon.
Page 171: Operation Modes
How to Use P-touch Editor Operation modes Standard Mode This mode allows you to create labels with text and images. The layout window consists of the following sections: 1 Command bar 2 Draw/Edit toolbar 3 Inspector 4 Layout window 5 Database window...
Page 172: Snap Mode
How to Use P-touch Editor Snap mode With this mode, you can capture the screen, print it as an image, and save it for future use. To start the Snap mode, follow the steps below. Click the Snap mode selection button. The Description of Snap mode dialog box appears.
Page 173: How To Update P-Touch Software
How to Update P-touch Software The software can be upgraded to the latest available version using the P-touch Update Software. Note • The actual software and the contents of this manual may differ. • Do not turn off the power when transferring data or updating firmware. Updating P-touch Editor Important The printer driver must be installed before updating P-touch Editor.
Page 174 How to Update P-touch Software Select the Printer and Language settings, select the check box next to P-touch Editor, and then click Install. A message appears indicating that the installation has finished.
Page 175: Updating The Firmware
How to Update P-touch Software Updating the Firmware Important • The printer driver must be installed before updating the firmware. • Do not turn off the power when transferring data or updating firmware. • If another application is running, exit the application. Turn on the P-touch labeling system and connect the USB Cable.
Page 176 How to Update P-touch Software Select the Printer settings, ensure that The machine is connected correctly. appears, and then click Select the Language settings, select the check box next to the firmware you want to update to, and then click Transfer. Important Do not turn off the P-touch labeling system or disconnect the cable during data transfer.
Page 177 Section IV Wireless Network Introduction Changing Your P-touch Labeling System Network Settings Web Based Management...
Page 178: Introduction
Introduction Network Features Your P-touch labeling system can be shared on an IEEE 802.11b/g/n wireless network using the internal network print server. The print server supports various functions and methods of connection on a network supporting TCP/IP, depending on the operating system you are running.
Page 179: Changing Your P-Touch Labeling System Network Settings
(IP Address, Subnet Mask and Gateway) Using Windows Using the BRAdmin Light Utility The BRAdmin Light utility is designed for the initial setup of Brother network connectable devices. It can also search for Brother products in a TCP/IP environment, display the status, and configure basic network settings, such as the IP address.
Page 180 Select STATIC for Boot Method. Type the IP Address, Subnet Mask, and Gateway settings (if needed) for your print server. Click OK. If you have set the IP address up correctly, the Brother print server appears in the device list.
Page 181: Other Management Utilities
BRAdmin Professional is a utility for more advanced management of network connected Brother devices. This utility can search for Brother products on your network, and display the device status from an easy to read Explorer style window that changes color to represent the status of each device. You can configure ®...
Page 182: Web Based Management
Web Based Management Overview You can use a standard web browser to manage a P-touch labeling system on your network using HTTP. When using Web Based Management, the following operations are possible: Displaying your P-touch labeling system status information Changing network settings, such as TCP/IP information Displaying software version information of the P-touch labeling system and print server Changing network and P-touch labeling system configuration details Note...
Page 183: Configuring The Printer Settings Using Web Based Management (Web Browser)
Web Based Management Configuring the Printer Settings Using Web Based Management (Web Browser) A standard web browser can be used to change your print server settings using the HTTP (Hyper Text Transfer Protocol). In your browser's address bar, type the IP address of your P-touch labeling system (or print server name).
Page 184 Section V Appendix Resetting the P-touch Labeling System Maintenance Useful Settings Using the Rechargeable Li-ion Battery (Optional: PA-BT-4000LI) Troubleshooting Product Specifications Notes on Using P-touch Transfer Manager Network Terms and Information Symbols/Characters/Styles...
Page 185: Resetting The P-Touch Labeling System
Resetting the P-touch Labeling System Reset the internal memory of your P-touch labeling system to clear all saved label files, or if the P-touch labeling system is not operating correctly. Resetting All Settings to the Factory Settings Using the P-touch Labeling System Buttons All text, format settings, option settings and stored label files are cleared when you reset the P-touch labeling system (including language and unit settings).
Page 186: Resetting Data Using The Settings In The Home Screen
Resetting the P-touch Labeling System Resetting Data Using the Settings in the Home screen Select [Settings] in the Home screen using the key, and then press the OK or Enter key. Select Reset using the key, and then press the OK or Enter key. Value Details Transferred data (templates, databases, and transferred symbols), registered...
Page 187: Maintenance
Maintenance We recommend cleaning your P-touch labeling system on a regular basis to maintain its correct performance and life span. Note Always remove the battery and disconnect the AC Adapter before cleaning the P-touch labeling system. Cleaning the Unit Wipe any dust and marks from the main unit using a soft, dry cloth. Use a slightly dampened cloth on difficult to remove marks.
Page 188: Cleaning The Label Roller
Maintenance Cleaning the Label Roller If the quality of the printed characters on the labels is poor even after cleaning the Print Head, clean the entire label roller with a dry cotton swab by moving the swab up and down while rotating the roller. Cleaning the Tape Cutter Unit Tape adhesive can build up on the cutter blades after repeated use, dulling the blades, which may result in the tape jamming.
Page 189: Cleaning The Fle Sensor
Maintenance Cleaning the FLe Sensor If the FLe sensor is dirty, FLe labels cannot be positioned correctly. Wipe the sensor using a cotton swab moistened with alcohol. Replacing the Coin Cell Battery A Coin Cell Battery is used as a backup power supply to maintain the settings for the internal clock of the Keyboard LCD Unit.
Page 190 Maintenance Press and hold the (Power) Button to turn off the P-touch labeling system, and then disconnect the P-touch labeling system from the AC Power Outlet. If the rechargeable Li-ion battery is installed, remove the rechargeable battery. Press the Cover Open Button to open the Top Cover. Using a coin or similar object, slowly turn the Coin Cell Battery cover in the direction of the arrow on the battery cover until it stops to unlock, and then remove the Coin Cell Battery cover.
Page 191 Maintenance Close the Top Cover. Note You can configure the time and date using [Settings] in the Home screen. For more information, see Clock Setting on page 29.
Page 192: Useful Settings
Useful Settings Auto Power-Off Time Your P-touch labeling system has a power saving function that automatically turns itself off if no key is pressed within a certain time, under certain operating conditions. If you use the AC Adapter or rechargeable Li-ion battery, you can change the setting of the auto power-off time.
Page 193: Adjusting The Lcd Settings
Useful Settings Adjusting the LCD Settings Press the Esc key to return to the previous step. LCD Contrast You can change the contrast setting of the LCD to one of five levels (+2, +1, 0, -1, or -2) to make the screen easier to read.
Page 194: Setting Language And Unit
Useful Settings Setting Language and Unit Press the Esc key to return to the previous step. Language Select Settings in the Home screen using the , , key, and then press the OK or Enter key. Select [ Language] using the key, and then press the OK or Enter key.
Page 195: Using The Rechargeable Li-Ion Battery (Optional: Pa-Bt-4000Li)
Using the Rechargeable Li-ion Battery (Optional: PA-BT-4000LI) This P-touch labeling system can be powered by the AC Adapter (included) or the rechargeable Li-ion battery (optional: PA-BT-4000LI). Use the power source appropriate for your intended use. With the rechargeable Li-ion battery installed, you can use the P-touch labeling system in locations that do not have AC power.
Page 196: Removing The Rechargeable Li-Ion Battery
Using the Rechargeable Li-ion Battery (Optional: PA-BT-4000LI) Removing the Rechargeable Li-ion Battery Press and hold the (Power) Button to turn off the P-touch labeling system. Remove the battery cover and the battery, and then reattach the battery cover. CAUTION If it is difficult to remove the rechargeable battery, turning the P-touch labeling system over with the battery cover removed may allow the rechargeable battery to fall out.
Page 197: Stopping Rechargeable Li-Ion Battery Charging
Using the Rechargeable Li-ion Battery (Optional: PA-BT-4000LI) • If the P-touch labeling system is turned on with the rechargeable Li-ion battery installed and the AC Adapter connected to an AC Power Outlet, the battery will be recharged. However, when the P-touch labeling system is turned on, even after the rechargeable battery has been charged, the battery charge will be used, leaving the battery with less than a full charge the next time the P-touch labeling system is used.
Page 198: Product Specifications
Using the Rechargeable Li-ion Battery (Optional: PA-BT-4000LI) Product Specifications Rechargeable Li-ion Battery Size: approx. 2.92" (W) x 3.39" (D) x 1.26" (H) (74 mm (W) x 86 mm (D) x 32 mm (H)) Weight: approx. 0.53 lb (0.240 kg) Voltage: 14.4 V Capacity: 1800 mAh Charging/discharging cycle: approx.
Page 199: Troubleshooting
Insert a Tape Cassette correctly (for more information, see Inserting a Tape Cassette on page 6). If you still have problems, read the troubleshooting tips in this chapter for help. If, after reading this chapter, you are unable to resolve your problem, visit the Brother Solutions Center at support.brother.com.
Page 200: Lcd Problems
Troubleshooting LCD Problems Problem Solution The screen is locked, or the P-touch See Resetting the P-touch Labeling System on page 174 and reset the internal labeling system does not respond memory to the factory settings. If resetting the P-touch labeling system does normally.
Page 201 To cut labels manually, press the (Feed and Cut) Button to feed and cut the tape. A tape jam error cannot be cleared Contact Brother customer service. despite following the troubleshooting steps. I want to make fine adjustments to The length and margins can be adjusted in the Printer Setting Tool. For more the print result.
Page 202 Troubleshooting Problem Solution I want to print in higher resolution. High resolution printing can be used if you are printing from a computer, the AC Adapter is connected, and TZe and HGe laminated tape with black ink is installed. Use the printer driver to select the high resolution mode when printing the labels.
Page 203 Troubleshooting Problem Solution Printed barcodes cannot be read. Print labels so that barcodes are aligned with the Print Head as shown below: 1 Print Head 2 Barcode 3 Printing orientation Try using another scanner. We recommend printing the barcodes with Standard selected from the Quality options.
Page 204: Version Information
Troubleshooting Problem Solution Jams occur when I use TZe-R*** Remove the TZe-R*** Tape Cassette from the printer, and then remove the tape cassettes. jammed ribbon. Because the material used for the TZe-R*** ribbon is light and flexible, the ribbon may jam if it contacts the parts of the Tape Exit Slot. When using TZe-R*** tape cassettes, position the printer so that the ribbon exits straight out of the Tape exit slot.
Page 205: Network Setup Problems
Troubleshooting Network Setup Problems Problem Solution You are using security software Confirm your settings in the installation dialog box. Allow access when the security software alert message appears during the printer installation. Your security settings Recheck and select the correct security settings. (SSID/Network Key) are incorrect The manufacturer's name or model number of the wireless access point/router may be used as the default security settings.
Page 206: P-Touch Labeling System Cannot Print Over The Network P-Touch Labeling System Is Not Found On The Network Even After Successful Installation
Incorrect port numbers are being The following port numbers are used for Brother network features: used for the Brother network features BRAdmin Light i Port number 161 / Protocol UDP For more information on how to open the port, see the instructions for the...
Page 207: Checking The Operation Of Network Devices
Troubleshooting Checking the Operation of Network Devices Problem Solution Your P-touch labeling system and Make sure you have performed all of the tasks on page 188. wireless access point/router are not turned on I do not know my P-touch labeling Check the Printer Setting Tool (for more information, see Changing System system network settings, such as the Settings on page 82).
Page 208: Error Messages
Holder Malfunction! (Label) labeling system, and then on again. Check that the Tape Cassette is installed correctly. If the error continues, contact Brother customer service. This message appears if you connect or disconnect the AC Adapter during Adapter Connected or printing.
Page 209: Led Indicators
Troubleshooting LED Indicators The indicators light and flash to indicate the P-touch labeling system status. The symbols used in this section explain the meaning of the different indicator colors and patterns: Indicator is lit in the color shown Indicator is flashing in the color shown Indicator can be off, lit or flashing in any color Indicator is off Label, Power indicator...
Page 210 Troubleshooting Label, Power indicator (Label) Condition (Power) Reset mode (when the button is pressed 2/4/6 times) Reset mode (when reset is confirmed) (Three times) (Three times) Mass storage mode Mass storage processing mode (Once) Printing mode Receiving data (1 time in 1 second) Memory full error Communication error (2 times in 1.8 seconds)
Page 211 Troubleshooting Battery indicator (Battery) Condition (Power) Rechargeable battery power: full Charging Rechargeable battery power: half (1 time in 4 seconds) Rechargeable battery power: low (2 times in 4 seconds) Rechargeable battery error Rechargeable battery power: empty Adapter connection/disconnection error Wi-Fi indicator (Wi-Fi) Condition (Power)
Page 212: Indicator Warnings
2 If the error is not reset, press the (Feed and Cut) Button. 3 If the error still is not reset, turn off the P-touch labeling system, and then turn it on again. 4 If the error still is not reset, contact Brother customer service.
Page 213: Product Specifications
Actual print speed varies depending on the conditions. Cassette Brother TZe Tape Cassette : 0.13" (3.5 mm), 0.23" (6 mm), 0.35" (9 mm), 0.47" (12 mm), 0.70" (18 mm), 0.94" (24 mm), 1.4" (36 mm) Brother HGe Tape Cassette : 0.23" (6 mm), 0.35" (9 mm), 0.47" (12 mm), 0.70" (18 mm), 0.94"...
Page 214 Product Specifications Model Name PT-D800W Power Supply Adapter AC Adapter (AD9100ESA): 24 V AC 120 V 60 Hz Battery Rechargeable Li-ion Battery (PA-BT-4000LI): 14.4 V Auto Power-off Rechargeable Li-ion Battery (PA-BT-4000LI): 30 min AC Adapter (AD9100ESA): 1 h (To change the Auto Power off setting, see Auto Power-Off Time on page 181.)
Page 215: Operating Environment
OS X v10.9.5 / 10.10.x / 10.11: 2 GB or more The compatible operating systems may change. For the latest information, visit our support website at support.brother.com. Brother support website Please visit our support website at support.brother.com. You can find following information: • Software downloads • Manuals/Documents •...
Page 216: Notes On Using P-Touch Transfer Manager
Notes on Using P-touch Transfer Manager Since some P-touch Editor functions are not available with the P-touch labeling system, keep the following points in mind when using P-touch Editor to create templates. To check a preview of the printed template before the created template is transferred to the P-touch labeling system, see Transferring Templates to P-touch Transfer Manager on page 128.
Page 217: Notes On Transferring Data Other Than Templates
Notes on Using P-touch Transfer Manager Notes on Transferring Data Other Than Templates If the number or order of fields in a database is changed and only the database (*.csv file) is transferred to update it, the database may not link correctly with the template. In addition, the first line of data in the transferred file must be recognized by the P-touch labeling system as "field names".
Page 218: Network Terms And Information
Network Terms and Information Supported Protocols and Security Features Interface Wireless IEEE 802.11b/g/n (Infrastructure mode) IEEE 802.11b (Ad-Hoc mode) IEEE 802.11n (Wireless Direct mode) Network Protocol (IPv4) ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), mDNS, WINS, (Common) NetBIOS name resolution, DNS Resolver, LPR/LPD, Custom Raw Port/Port9100, FTP Server, TFTP client and server, SNTP client, ICMP, LLMNR responder, SNMPv1/v2c Protocol (IPv6)
Page 219: Types Of Network Connections And Protocols
Network Terms and Information Types of Network Connections and Protocols You will find basic information about the advanced network features of the Brother P-touch labeling system, along with general networking and common terms. The supported protocols and network features differ depending on the model you are using.
Page 220 Network Terms and Information Network Shared printing In a Network Shared environment, each computer sends data via a centrally controlled computer. This type of computer is often called a “Server” or a “Print Server”. Its job is to control the printing of all print jobs. Network printer (your P-touch labeling system) 1 Client computers...
Page 221: Configuring Your P-Touch Labeling System For A Network
Network Terms and Information Configuring Your P-touch Labeling System for a Network IP Addresses, Subnet Masks and Gateways To use the P-touch labeling system in a networked TCP/IP environment, you must configure its IP address and subnet mask. The IP address you assign to the print server must be on the same logical network as your host computers.
Page 222 Network Terms and Information Subnet mask Subnet masks restrict network communication. For example, Computer 1 can communicate with to Computer 2 • Computer 1 IP Address: 192.168.1.2 Subnet Mask: 255.255.255.0 • Computer 2 IP Address: 192.168.1.3 Subnet Mask: 255.255.255.0 The 0 in the Subnet mask signifies that there is no limit to communication at this part of the address. In the example above this means that you can communicate with any device with an IP address that begins with 192.168.1.x.
Page 223: Wireless Network Terms And Concepts
(how the device identifies itself to the network) and encryption (how the data is encrypted as it is sent on the network). If you do not correctly specify these options when you are configuring your Brother wireless printer, it will not be able to connect to the wireless network. Make sure you configure these options carefully.
Page 224 Network Terms and Information TKIP TKIP (Temporal Key Integrity Protocol) provides per-packet key mixing, a message integrity check and rekeying mechanism. Advanced Encryption Standard (AES) provides stronger data protection using a symmetric-key encryption. When Communication Mode is set to Ad-hoc Authentication Method Encryption Mode Open System...
Page 225 Network Terms and Information Authentication and Encryption methods for an enterprise wireless network An enterprise wireless network is a large network with IEEE802.1x support. If you configure your P-touch labeling system in an IEEE802.1x supported wireless network, you can use the following authentication and encryption methods: Authentication methods LEAP (For wireless network)
Page 226 Network Terms and Information Encryption methods TKIP TKIP (Temporal Key Integrity Protocol) provides a per-packet key mixing a message integrity check and rekeying mechanism. Advanced Encryption Standard (AES) provides stronger data protection using a symmetric-key encryption. CKIP The original Key Integrity Protocol for LEAP by Cisco Systems, Inc. When Communication Mode is set to Infrastructure Authentication Method Encryption Mode...
Page 227 Network Terms and Information User ID and password The following security methods support a user ID less than 64 characters and a password less than 32 characters in length: LEAP EAP-FAST PEAP EAP-TTLS EAP-TLS (For user ID)
Page 228: Symbols/Characters/Styles
Symbols/Characters/Styles Symbols Category Symbols Punctuation Datacom Audio/Visual Electrical Arrows Safety Prohibited Brackets Mathematics Greek Super/Subscript...
Page 229 Symbols/Characters/Styles Category Symbols Bullets Currency Misc. Note The symbols shown in the table may look slightly different on the P-touch labeling system LCD and when printed.
Page 230: Accented Characters
Symbols/Characters/Styles Accented Characters Character Accented Characters Character Accented Characters...
Page 231: Character Attributes
Symbols/Characters/Styles Character Attributes Note • Factory settings are shown in bold. • The actual printed font size depends on the tape width, number of characters and number of input lines. When characters reach a minimum size, the selected font will be changed to a default custom font, which is based on the Helsinki style.
Page 232 Symbols/Characters/Styles Attribute Value Result Value Result When Auto is selected, the text is automatically adjusted to print in the The character is fixed to the selected 4-90 pt Size Auto largest size available for each tape size. width. x 2/3 Width x 3/2 x 1/2...
Page 233 Symbols/Characters/Styles Attribute Value Result Value Result Left Right Alignment Center Justify...
Page 234: Frames
Symbols/Characters/Styles Frames Value Result Value Result Value Result...
Page 235 Symbols/Characters/Styles Value Result Value Result Value Result...
Page 236: Auto Format
Symbols/Characters/Styles Auto Format Templates Category Value Size Label layout 1.4" x 2.7" Asset Tag 1 (36 mm x 70 mm) 0.94" x 2.7" Asset Tag 2 (24 mm x 70 mm) 0.70" x 2.7" Asset Tag 3 (18 mm x 70 mm) 1.4"...
Page 237 Symbols/Characters/Styles Category Value Size Label layout 1.4" x 4.9" Cabinet Label 1 (36 mm x 126 mm) 0.94" x 4.9" Cabinet Label 2 (24 mm x 126 mm) 0.70" x 4.3" Cabinet Label 3 (18 mm x 111 mm) Cabinet 0.70"...
Page 238 Symbols/Characters/Styles Category Value Size Label layout 1.44" x 2.7" Address Label 1 (36 mm x 70 mm) 0.94" x 2.7" Address Label 2 (24 mm x 70 mm) 0.70" x 2.7" Address Label 3 (18 mm x 70 mm) 1.44" x 2.8" Address/ID Name Badge 1 (36 mm x 72 mm)
Page 239: Block Layouts
Symbols/Characters/Styles Block Layouts Attribute Value Details Value Details 2LineA 1+2LineB 2LineB 1+3Line 1.44" (36 mm) 3Line 1+4Line 1+2LineA 1+5Line 2LineA 1+2LineB 2LineB 1+3Line 0.94" (24 mm) 3Line 1+4Line 1+2LineA 1+5Line 2LineA 1+2LineB 2LineB 1+3Line 0.70" (18 mm) 3Line 1+4Line 1+2LineA 1+5Line 2LineA 3Line...
Page 240 Symbols/Characters/Styles Attribute Value Details Value Details 2LineA 1+2Line 0.35" (9 mm) 2LineB 0.23" 1+2Line (6 mm)
Page 241: Barcodes
Symbols/Characters/Styles Barcodes Barcode Settings Attribute Value CODE39, CODE128, EAN-8, EAN-13, GS1-128 (UCC/EAN-128), UPC-A, Protocol UPC-E, I-2/5 (ITF), CODABAR Small Width Large Under# (characters printed below barcode) C.Digit (check digit) (available only for the CODE39, I-2/5, and CODABAR protocols) Note Factory settings are shown in bold. Special Characters CODE39 Special Character...
Page 242 Symbols/Characters/Styles CODE128, GS1-128 (UCC / EAN-128) Special Character (SPACE) FNC3 FNC2 FNC4 FNC1...
Page 243: Time And Date
Symbols/Characters/Styles Time and Date Time and Date Format Options Attribute Value Date 12/31/2099 2099-12-31 12.31.2099 31/12/2099 12-31-2099 31.12.2099 December 31, 2099 31-12-2099 Dec. 31, 2099 31. December 2099 2099/12/31 31. Dec. 2099 Time 11:59 PM 23:59 Note Factory settings are shown in bold.

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P-touch pt-d800w

Brother PT-D800W User Manual

1 Setting up the P-Touch Labeling System

2 Printing a Label Using the P-Touch Labeling System Keyboard

3 Using the Data Transferred to the P-Touch Labeling System

4 Printing Using a Computer

5 Printing Using a Mobile Device

6 Changing System Settings

7 Other Functions

Section II Application for Windows

8 Using P-Touch Software

9 How to Use Cable Label Tool

10 How to Use P-Touch Editor

11 How to Use P-Touch Transfer Manager

12 How to Use P-Touch Library

13 Transferring Templates with P-Touch Transfer Express

14 How to Update P-Touch Software

15 Installing P-Touch Software and Printer Driver

16 How to Use P-Touch Editor

17 How to Update P-Touch Software

18 Introduction

19 Changing Your P-Touch Labeling System Network Settings

20 Web Based Management

21 Resetting the P-Touch Labeling System

22 Maintenance

23 Useful Settings

24 Using the Rechargeable Li-Ion Battery (Optional: PA-BT-4000LI)

25 Troubleshooting

26 Product Specifications

27 Notes on Using P-Touch Transfer Manager

28 Network Terms and Information

29 Symbols/Characters/Styles

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Summary of Contents for Brother PT-D800W