Page 1 USER ’S GUIDE MFC-8440 MFC-8840D...
Page 2: Compilation And Publication Notice
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Page 4: Safety Precautions
Safety precautions To use the MFC safely Save these instructions for later reference. WARNING There are high voltage Do not handle the plug with wet electrodes inside the machine. hands. Doing this might cause Before you clean the MFC or an electrical shock.
Page 5 To prevent injuries, be careful not to put your fingers in the area shown in the illustration. WARNING ■ When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by holding it at the bottom.
Page 6: Choosing A Location
Choosing a location Place your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone socket and a standard, grounded power outlet. Choose a location where the temperature remains between 10°...
Page 7: Quick Reference Guide
Quick Reference Guide Sending faxes Press if you want to choose more settings and Automatic Transmission the LCD will return to the If it is not illuminated in Setup send menu. green, press —OR— Place the document face up Press to fax.
Page 8 Storing Speed-Dial numbers Press search the memory. Menu Press Start Press Enter a three-digit Speed-Dial number, and then press Making copies Enter a number (up to 20 Single copy digits), and then press Copy Press ) to Enter a name (up to 15 characters or leave it blank), illuminate it in green.
Page 9: Table Of Contents
To load paper or other media in the paper tray ..2-5 To load paper or other media in the manual feed tray (For MFC-8440)........... 2-7 To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8840D) ......2-9 To use Automatic Duplexing for fax, copy and print operations (For MFC-8840D) .......
Page 10 On-screen programming ............. 3-1 User-friendly programming ..........3-1 Menu table ..............3-1 Memory Storage ............3-1 Navigation keys ..............3-2 Getting started ..............4-1 Initial Setup ............... 4-1 Setting the Date and Time .......... 4-1 Setting the Station ID..........4-2 Entering text ............
Page 11 Reception into memory..........5-6 Printing a fax from the memory ........5-7 Setting the Print Density ..........5-7 Advanced receiving operations ........5-8 Operation from extension telephones......5-8 For FAX/TEL mode only ..........5-8 Using a cordless external handset ......5-9 Changing the remote codes ........
Page 12 Advanced sending operations ........6-14 Composing the electronic Cover Page ..... 6-14 Composing your own comments ......6-15 Cover page for the next fax only......6-15 Send a cover page for all faxes ......6-16 Using a printed cover page........6-17 Broadcasting.............
Page 13 Two-sided printing (Duplex Printing) ......11-3 Automatic Duplex Printing (For MFC-8840D)..11-3 Manual Duplex Printing ........11-4 Face-down output tray..........11-5 Printing on plain paper..........11-5 The manual feed tray (For MFC-8440)....11-5 The MP tray (For MFC-8840D) ......11-6...
Page 14 Printing on thicker paper and card stock ....11-8 The manual feed tray (For MFC-8440)....11-8 The multi-purpose tray (MP tray) (For MFC-8840D) ........... 11-10 Printing on envelopes ..........11-12 Printer operation keys........... 11-17 Job Cancel.............. 11-17 Secure key.............. 11-17 Setting the Emulation Selection......11-18 Printing the Internal Font List........
Page 15 Scanning a document using the ADF ....13-11 Pre-Scanning to crop a portion you want to scan using the scanner glass ......13-13 Brother Scanner Utility ........13-15 Using the scan key (For USB or Parallel interface cable users) ............... 13-16 Scan to E-mail ............
Page 16 Using the Brother Control Center ........14-1 Brother MFL-Pro Control Center....... 14-1 AutoLoad the Brother Control Center .......14-2 How to turn off AutoLoad .......... 14-2 Brother Control Center features........14-3 Auto Configuration ............ 14-3 Scan key operations ..........14-4 Copy operations............14-4 PC-Fax operation............
Page 17 Scan to OCR (Word Processing program) ....15-21 Scan to Graphics application (example: Microsoft Paint)......... 15-23 Copy ............... 15-25 Fax setting (PC-Fax using the Brother Fax Driver) ..15-27 FAX settings ............15-28 Custom: User-defined buttons........15-29 Customizing a user-defined button......15-29 1.
Page 18 ........18-1 ® ® Setting up your USB-equipped Apple Macintosh ..18-1 ® Using the Brother printer driver with your Apple ® ® Macintosh (Mac OS 8.6 - 9.2) ........18-2 ® Using the Brother Printer Driver with Your Apple ®...
Page 19 For Mac OS X users ..........18-16 ® Drag a vCard from the Mac OS X Address Book application ..........18-18 Using the Brother TWAIN scanner driver with your ® Macintosh ..............18-20 Accessing the scanner ........... 18-20 ® Scanning an image into your Macintosh ....
Page 20 Important information ............21-1 IEC 60825 Specification ........... 21-1 Laser Diode ............21-1 Caution ..............21-1 For your safety............21-2 Disconnect device............. 21-2 IT power system (For Norway only)...... 21-2 LAN connection ............ 21-2 TAR ® International E Compliance NERGY Statement ............. 21-2 Important safety instructions...........
Page 21 Optional accessories ............23-1 Memory board ..............23-1 Installing the optional memory board......23-2 Network (LAN) board............23-5 Before starting installation ........23-6 Step 1: Hardware installation........23-6 Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network ..............
Page 22: Introduction
Introduction Using this Guide Thank you for buying a Brother Multi-Function Center (MFC). Your MFC-8440, MFC-8840D is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your MFC by taking a few minutes to read this Guide.
Page 23: Mfc Part Names And Operations
Output Support Flap 3 Face-down Output Tray Support Flap with Extension 8 Document Cover 2 Front Cover Release Button 1 (MFC-8440) Manual Feed Tray (MFC-8840D) Multi-purpose 9 Power Switch Tray (MP Tray) 10 Front Cover 11 Paper Tray (Tray #1) No.
Page 24: Back View
■ Back view 16 ADF Cover 15 Face-up Output Tray (Back Output Tray) 17 Telephone Line Jack/Socket 14 AC Power Connector 18 USB Interface Connector 13 Duplex Tray (MFC-8840D) 19 Parallel Interface Connector 12 Paper Adjustment Lever 20 External Telephone for Duplex Printing Line Jack/Socket (MFC-8840D)
Page 25 ■ Inside view (Document cover open) 24 Document Cover 25 White Film 23 Scanner Lock Lever 22 Glass Strip 21 Document Guidelines 26 Scanner Glass No. Name Description Document Guidelines Use to center the document on the scanner glass. Glass Strip This is used to scan documents when using the ADF.
Page 26: Control Panel Overview
Control panel overview MFC-8440 and MFC-8840D have similar control panel keys. INTRODUCTION 1 - 5...
Page 27 Shift Mode keys: To access memory locations 21 through 40 in the One-Touch keys hold down the Shift key. Lets you access Fax mode. One-Touch keys Copy These 20 keys give you instant access to 40 previously stored dial Lets you access Copy mode. numbers.
Page 28 Fax and telephone keys: Tel/R This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. Also, use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX.
Page 29 ADF. Press to scroll through the menus and options. N in 1 (For MFC-8440) Also, you can use these keys to do N in 1 lets you copy 2 or 4 pages a numeral search for the names of onto one page.
Page 30 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. Stop/Exit Stops a fax, copy and scan operation or exits from the menu.
Page 31: Status Led Indications
Status LED indications Status LED (Light Emitting Diode) will flash and change color depending on the MFC status. The LED indications shown in the table below are used in the illustrations in this chapter. LED status LED is off. LED is on. Green Yellow LED is blinking.
Page 32 If you cannot clear the error and see the same service call indication after turning the MFC back on, call your dealer or Brother authorized service center. Cover open The cover is open. Close the cover. (See Error messages on page 22-1.)
Page 33: About Fax Machines
About fax machines Fax tones and handshake When someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. Start You’ll hear them after you dial and press and they will continue for about 60 seconds after dialling.
Page 34: Ecm (Error Correction Mode)
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress. If the MFC detects errors during fax transmission, it resends the pages of the fax that had an error.
Page 35: Connecting The Mfc
Connecting the MFC Connecting an external telephone Although your MFC does not have a handset, you can connect a separate telephone (or telephone answering device) directly to your MFC as shown in the diagram below. Extension Telephone External Telephone (Example for the U.K.) Whenever this phone (or TAD) is in use, the LCD shows Telephone .
Page 36: Connecting An External Telephone Answering Device (Tad)
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the MFC, the TAD answers all calls and the MFC “listens” for fax calling (CNG) tones.
Page 37: Connections
Do not connect a TAD elsewhere on the same phone line. (Example for the U.K.) Connections Plug the telephone line cord from the wall socket into the back of the MFC, in the socket labelled LINE. Plug the telephone line cord from your external TAD into the correct socket on the machine.
Page 38: Recording Outgoing Message (Ogm) On An External Tad
Recording outgoing message (OGM) on an external TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. Record 5 seconds of silence at the beginning of your message. (This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your speaking to 20 seconds.
Page 39: Using Extension Telephones (For U.k. Only)
Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order...
Page 40 EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. INTRODUCTION 1 - 19...
Page 41: Multi-Line Connections (Pbx)
Multi-line connections (PBX) Most offices use a central telephone system. While it is often relatively simple to connect the MFC to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you.
Page 42: Paper
MFC-8440 and MFC-8840D Manual feed tray MFC-8440 Multi-purpose tray (MP tray) MFC-8840D Optional lower tray (Tray #2) Option for MFC-8440 and MFC-8840D Recommended paper Plain Paper: Xerox Premier 80 g/m Xerox Business 80 g/m Mode DATACOPY 80 g/m IGEPA X-Press 80 g/m...
Page 43: Choosing Acceptable Paper
Do not use ink jet paper. It may cause a paper jam and damage your MFC. The output quality depends on the paper type and paper brand. Visit us at http://solutions.brother.com and check the latest recommendations for paper that can be used with the MFC-8440 and MFC-8840D.
Page 44: Paper Capacity Of The Paper Trays
Height: 116 to 406.4 mm (80 g/m (MFC-8840D) Manual feed tray Width: 69.8 to 220 mm Single sheet (MFC-8440) Height: 116 to 406.4 mm Paper tray (Tray #1) A4, Letter, Legal, B5 (ISO), 250 sheets B5 (JIS), Executive, A5, A6,...
Page 45: Paper Specifications For Each Paper Tray
Paper specifications for each paper tray Model MFC-8440 MFC-8840D Paper Multi- Plain paper, Bond paper, types purpose Recycled paper, tray Envelope* , Labels* , and Transparency* Manual Plain paper, Bond paper, feed tray Recycled paper, Envelope, Labels, and Transparency Paper tray...
Page 46: How To Load Paper
How to load paper To load paper or other media in the paper tray Pull the paper tray completely out of the MFC. While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. For Legal size paper, press the universal guide release button and pull out the back of the paper tray.
Page 47 Fan the stack of paper well to avoid paper jams and misfeeds. Put paper in the paper tray. Check that the paper is flat in the tray, below the maximum paper mark, and that the paper guide is flush against the paper stack.
Page 48: To Load Paper Or Other Media In The Manual Feed Tray (For Mfc-8440)
To load paper or other media in the manual feed tray (For MFC-8440) When printing envelopes and labels you should only use the manual feed tray. Open the manual feed tray. Slide the paper guides to fit the paper size.
Page 49 When you put paper in the manual feed, please remember the following: ■ The side to be printed on must be face up. ■ Put the leading edge (top of the paper) in first and push it gently into the tray. ■...
Page 50: To Load Paper Or Other Media In The Multi-Purpose Tray (Mp Tray) (For Mfc-8840D)
To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8840D) When printing envelopes and labels you should only use the multi-purpose tray. Open the MP tray and lower it gently. Pull out and unfold the MP tray support flap. MP tray support flap PAPER 2 - 9...
Page 51 When loading paper in the MP tray, make sure it touches the back of the tray. Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.
Page 52: To Use Automatic Duplexing For Fax, Copy And Print Operations (For Mfc-8840D)
To use Automatic Duplexing for fax, copy and print operations (For MFC-8840D) If you want to print on both sides of the paper using the Duplex feature for fax, copy or print, you will need to set the Paper Adjustment Lever to the size of paper you are using. This feature is available for A4, Letter or Legal size paper.
Page 53: On-Screen Programming
On-screen programming User-friendly programming Your MFC is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your MFC has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your MFC.
Page 54: Navigation Keys
Navigation keys * Access the menu * Go to the next menu level * Accept an option * Exit the menu by pressing repeatedly * Go back to the previous menu level * Scroll through the current menu level * Go back to the previous menu level * Go forward to the next menu level...
Page 55 The LCD will then show the next menu level. Press to scroll to your next menu selection. Press When you finish setting an option, the LCD shows Accepted . to scroll backward if you passed your choices or want to save keystrokes. The current setting is always the option with “...
Page 56 Plain Multi-purpose tray. Thick Thicker Transparency Sets the type of 2.Tray #1 Thin paper in paper tray (For Plain MFC-8440, this Thick menu doesn’t Thicker appear.) Transparency Sets the type of 3.Tray #2 Thin paper in paper tray (option) Plain...
Page 57 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Sets the size of paper 1.General 3.Paper Size 2.Tray #2 in paper tray #2. Setup (Continued) (option)
Page 58 4-13 1.General 7.Tray Use: Tray#1 Only will be used for copy. Setup Copy MP Only (Continued) (For Auto MFC-8440, this menu doesn't appear.) (If you have optional tray #2, see page 3-17.) — Selects the tray that 4-14 8.Tray Use: will be used for fax.
Page 59 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Receives fax 2.Fax 1.Setup 3.Fax Detect messages without Receive (Continued) pressing the Start (In Fax mode key.
Page 60 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Changes the 2.Fax 2.Setup Send 1.Contrast Auto lightness or darkness (Continued) (In Fax mode Light of faxes you send.
Page 61 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections — You can set up your 6-15 2.Fax 2.Setup Send 8.Coverpage own comments for Note (Continued) (In Fax mode...
Page 62 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Sets the MFC to 2.Fax 5.Remote Fax 1.Fax forward fax Forward (Continued) messages.
Page 63 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Selects the Copy 10-20 3.Copy 1.Quality Text resolution for your Photo type of document. Auto —...
Page 64 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections — You can choose the 0.Initial 1.Receive Fax Only receive mode that Setup Mode Fax/Tel...
Page 65 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit If you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu. Main Menu Submenu Menu Options Descriptions Page Selections You can choose the...
Page 66 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Specifies the IP 6.LAN 1.Setup 8.DNS Server Primary address of the TCP/IP (option) Secondary primary or secondary...
Page 67 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Selects the contents 6.LAN 3.Setup Mail 3.Header of the mail header to (option) Subject+From+To be printed.
Page 68 Press the Menu numbers. (ex. Press 1, 1 for Mode Timer) — — to select to select to accept exit Main Menu Submenu Menu Options Descriptions Page Selections Select On to use the 6.LAN 6.Setup Misc. 1.Netware MFC on a Netware (option) network.
Page 69: Menu Options
If you have the optional paper tray, the LCD displays these Menu Menu options. ( (For MFC-8440 with the optional paper tray #2) Main Menu Submenu Menu Options Descriptions Page Selections — Select the tray that 4-13 1.General 7.Tray Use:...
Page 70: Getting Started
Getting started Initial Setup Setting the Date and Time Your MFC displays the date and time and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time.
Page 71: Setting The Station Id
Setting the Station ID You should store your name or company name and fax number and telephone number to be printed on all fax pages that you send. It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e.
Page 72: Entering Text
Use the dial pad to enter your name (up to 20 characters). Press Stop/Exit Press The LCD will show the date and time. If the Station ID has already been programmed, the LCD will ask you to press to make a change or to exit without changing.
Page 73: Making Corrections
Making corrections If you entered a letter incorrectly and want to change it, press move the cursor under the incorrect character. Then press Clear/Back . The letter above the cursor will be deleted. Re-enter the correct character. Repeating letters If you need to enter a character that is on the same key as the previous character, press to move the cursor to the right before you press the key again.
Page 74: Pabx And Transfer
PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on the machine supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an outside line, or for transferring a call to another extension: The feature works...
Page 75: General Setup
General Setup Setting the Mode Timer The MFC has three temporary mode keys on the control panel: Fax, Copy and Scan. You can change the number of seconds or minutes the MFC takes after the last Copy or Scan operation before it returns to Fax mode.
Page 76: Setting The Paper Type
Setting the Paper Type To get the best print quality, set the MFC for the type of paper you are using. For MFC-8440 Menu Press 12.Paper Type ▲ Plain —OR— Thick If you have the optional paper tray, ▼ Thicker...
Page 77: Setting The Paper Size
Setting the Paper Size You can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6 and three sizes of paper for printing faxes: A4, letter and legal. When you change the size of paper in the MFC, you will need to change the setting for Paper Size at the same time so your MFC can fit an incoming fax or reduced copy on the page.
Page 78: Setting The Ring Volume
Setting the Ring Volume You can adjust the ring volume when your MFC is idle (not being used). You can turn the ring Off or you can select the ring volume level. Menu Press 14.Volume 1.Ring Press to select ▲ ( Low , Med , High or Off ).
Page 79: Setting The Speaker Volume
Setting the Speaker Volume You can adjust the MFC’s one-way speaker volume. Menu Press 14.Volume 3.Speaker Press to select ▲ ( Low , Med , High or Off ). ▼ High ▲▼ Select & Set Press Stop/Exit Press Turning on Automatic Daylight Savings Time You can set the MFC to change automatically for Daylight Savings Time.
Page 80: Sleep Time
Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the MFC, while it is idle. You can choose how long the MFC is idle (from 00 to 99 minutes) before it goes into sleep mode.
Page 81: Power Save
Power Save Setting Power Save mode reduces power consumption. If Power Save Mode is switched On , when the MFC is idle and the scanner lamp is turned off, it drops into power save mode in approx. 10 minutes automatically. In the Power Save Mode, you cannot use the fax detect function or remote activation.
Page 82: Setting The Tray Use For Copy Mode
Setting the Tray Use for Copy mode If your MFC is a MFC-8440 without the optional tray #2, you can skip this setting. MFC-8440 The default setting of Auto allows * your MFC to choose the optional Tray #2 when paper is out in Tray #1 or * when the size of the document will fit best on the paper in Tray #2.
Page 83: Setting The Tray Use For Fax Mode
Auto Reduction. (See Printing a reduced incoming fax (Auto Reduction) on page 5-5.) Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. Menu (MFC-8440) Press 19.LCD Contrast Menu (MFC-8840D) Press —OR—...
Page 84: Initial Setup Depending On Your Country
Initial Setup depending on Your Country Setting Tone or Pulse dialling mode (Except for the Nordic Countries) Your machine comes set for Tone dialling service (multi-frequency). If you have Pulse dialling service (rotary), you need to change the dialling mode. Menu Press 04.Tone/Pulse...
Page 85: Setup Receive
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for your MFC. You can choose the mode that best suits your needs. How it works When to use it The MFC automatically For dedicated fax lines. Fax Only* answers every call as a (automatic receive)
Page 86: To Select Or Change Your Receive Mode
To select or change your Receive Mode Menu Press 01.Receive Mode ▲ Fax Only Press to select Fax Fax/Tel Only , Fax/Tel , External TAD ▼ External TAD or Manual . ▲▼ Select & Set Press Stop/Exit Press If you are changing the Receive Mode while in another operation, the LCD will return to that operation.
Page 87: Setting The F/T Ring Time (Fax/Tel Mode Only)
Setting the F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the MFC prints the fax.) This pseudo/double-ring happens after the initial ringing from the phone company.
Page 88: Fax Detect
Fax Detect Start When you use this feature, you don’t have to press or the Remote Activation Code when you answer a fax call. Selecting On allows the MFC to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’...
Page 89: Printing A Reduced Incoming Fax (Auto Reduction)
Printing a reduced incoming fax (Auto Reduction) If you choose On , the MFC automatically reduces an incoming fax to fit on one page of letter, legal or A4 size paper, regardless of the paper size of the document. The MFC calculates the reduction ratio by using the page size of the document and your Paper Size setting Menu If it is not illuminated in green, press...
Page 90: Reception Into Memory
Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display Check Paper ; please put some paper in the paper tray. (See Quick Setup Guide.) If the Memory Receive switch is ON at this time… The current fax reception will continue, with the remaining pages being stored in memory, if it is available.
Page 91: Printing A Fax From The Memory
Printing a fax from the memory If you set Fax Storage to ON for Remote Retrieval, you can still print a fax from the memory when you are at your MFC. (See Setting Fax Storage on page 8-2.) Menu Press 25.Remote Fax Opt 4.Print Document Start...
Page 92: Advanced Receiving Operations
Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the machine, you can make your MFC take the call by using the Remote Activation Code. When you press the Remote Activation Code , the MFC starts to receive a fax.
Page 93: Using A Cordless External Handset
Using a cordless external handset If your cordless telephone is connected to the correct socket on the MFC and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the MFC Tel/R answer first, you will have to go to the MFC so you can press to transfer the call to the cordless handset.
Page 94: Polling
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.
Page 95: Setup For Polling Receive With Secure Code
Setup for Polling Receive with Secure Code You need to make sure you are using the same secure code as the other party. If it is not illuminated in green, press Menu Press 21.Setup Receive 8.Polling RX Press to select ▲...
Page 96: Sequential Polling
Sequential Polling The MFC can request documents from several fax units in a single operation. You just specify several destinations in Step 4. Afterward, a Sequential Polling Report will be printed. If it is not illuminated in green, press Menu Press Press to choose Standard , Secure or Timer .
Page 97: Setting Duplex Printing For Fax Mode (For Mfc-8840D)
Setting Duplex printing for Fax mode (For MFC-8840D) If you set Duplex to On for fax receive, the MFC prints received faxes on both sides of the paper. You can use three sizes of paper for this function - letter, legal and If it is not illuminated in green, press Menu Press...
Page 98: Telephone Services
Telephone services BT Call Sign (For U.K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing.
Page 99: Setup Send
Setup Send How to Fax You can send faxes from the ADF (Automatic Document Feeder) or from the scanner glass. Enter Fax mode Before sending faxes, make sure ) is illuminated in green. If not, press ) to enter Fax mode. The default setting is Fax.
Page 100: Faxing From The Adf
Faxing from the ADF ADF Document If it is not illuminated in Support Extension green, press Document ). Pull out the ADF Output Support Document Support Flap Extension. Unfold the ADF Document Output Support Flap. Fan the pages well and stagger them at an angle.
Page 101: Faxing From The Scanner Glass
Faxing from the scanner glass You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to letter, A4 or legal size (216 Stop/Exit mm to 356 mm). To cancel, press If it is not illuminated in green, press ).
Page 102 To send a single page, press Flatbed Fax: Start press again).The MFC starts Next Page? ▼ 1.Yes sending the document. ▲ 2.No(Send) —OR— ▲▼ Select & Set To send more than one page, press and go to Step 6. Place the next page on the Flatbed Fax: scanner glass.
Page 103: Faxing Legal Size Documents From The Scanner Glass
Faxing legal size documents from the scanner glass When documents are legal size, you need to set the size to Legal . If you do not, the bottom portion of the faxes will be missing. If it is not illuminated in green, press Menu Press Press...
Page 104: Automatic Transmission
Automatic transmission This is the easiest way to send a fax. If it is not illuminated in green, press ). Place the document face up in the ADF, or face down on the scanner glass. Enter the fax number using the dial pad, One-Touch, Speed-Dial or Search.
Page 105: Basic Sending Operations
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings: cover page, contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission. If it is not Menu illuminated in green, press ) before pressing...
Page 106: Contrast
Contrast If your document is very light or very dark, you may want to set the contrast. Use Light to make the fax darker. Use Dark to make the fax lighter. If it is not illuminated in green, press ). Place the document face up in the ADF, or face down on the scanner glass.
Page 107: Fax Resolution
Fax Resolution When you have a document in the ADF or on the scanner glass you Resolution can use the key to change the setting temporarily (for this fax only). If it is not illuminated in green, press Resolution Press repeatedly until the LCD shows the setting you want.
Page 108: Dual Access
Dual Access You can dial a number, and begin scanning the fax into memory— even when the MFC is receiving, sending or printing a fax from memory. The LCD shows the new job number. If you get a Out of Memory message while scanning the first Stop/Exit page of a fax, press to cancel scanning.
Page 109: Real Time Transmission
Real Time Transmission When you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as the phone line is free, the MFC will start dialling and sending. If the memory becomes full, the MFC will send the document in real time (even if Real Time TX is set to Off ).
Page 110: Checking Job Status
Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting .) Menu Press 26.Remaining Jobs ▲ #001 12:34 BROTHER If you have more than one job #002 15:00 BIC waiting, press ▼ #003 17:30 ABCDEFG scroll through the list.
Page 111: Cancelling A Scheduled Job
Cancelling a scheduled job You can cancel a fax job that is stored and waiting in memory. Menu Press 26.Remaining Jobs ▲ #001 12:34 BROTHER Any jobs that are waiting will #002 15:00 BIC appear on the LCD. ▼ #003 17:30 ABCDEFG ▲▼...
Page 112: Advanced Sending Operations
Advanced sending operations Composing the electronic Cover Page The Cover Page is created at the receiving machine. Your Cover Page includes the name stored in the One-Touch or Speed-Dial memory. If you’re dialling manually, the name is left blank. The Cover Page shows your Station ID and the number of pages you’re sending.
Page 113: Composing Your Own Comments
Composing your own comments You can set up two comments of your own. If it is not illuminated in green, press Menu Press 22.Setup Send 8.Coverpage Note Press to choose 5 or ▲ 6 for your own comment. ▼ ▲▼ Select &...
Page 114: Send A Cover Page For All Faxes
Enter two digits to show the number of pages you are sending. Press (For example, press for 2 pages or enter to leave the number of pages blank. If you make a mistake, press to back up and re-enter the number of pages.) Press if you want to choose more settings and the LCD will return to the Setup Send menu.
Page 115: Using A Printed Cover Page
Using a printed cover page If you prefer to use a printed cover page that you can write on, you can print the sample page and attach it to your fax. If it is not illuminated in green, press Menu Press Press to select...
Page 116 ■ Stop/Exit If the memory is full, press to stop the job or if more Start than one page has been scanned, press to send the portion that is in the memory. If it is not illuminated in green, press ).
Page 117: Overseas Mode
Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. If it is not illuminated in green, press ).
Page 118: Delayed Fax
Delayed Fax During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 3. Press to accept it, or enter another time for the faxes to be sent.
Page 119: Delayed Batch Transmission
Delayed Batch Transmission Before sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
Page 120: Setup For Polled Transmit With Secure Code
Start To send a single page, press (or press again), wait for the fax to be polled. —OR— To send more than one page, press and go to Step 8. Place next page on the scanner glass. Press The MFC starts scanning and returns to Step 7. (Repeat Step 7 and 8 for each additional page.) The document will be stored and can be retrieved from any other fax machine until you delete the fax in memory by using the...
Page 121: Memory Security
Press The MFC starts scanning and returns to Step 8. (Repeat Step 8 and 9 for each additional page.) You can use Secure Polling only with another Brother fax machine. Memory Security Memory Security lets you prevent unauthorized access to the MFC.
Page 122: Setting Up The Password
Setting up the password If you forget the Memory Security password, please call your Brother dealer for service. Menu Press 20.Miscellaneous 1.Mem Security Enter a 4-digit number for the password. New Passwd:xxxx Enter & Set Key Press If you are entering the password for the first time, the LCD shows Verify: .
Page 123: Auto Dial Numbers And Dialling Options
Auto Dial numbers and dialling options Storing numbers for easy dialling You can set up your MFC to do three types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. If you lose electrical power, the auto dial numbers that are in the memory will not be lost.
Page 124 Enter a number (up to 20 digits). Press ■ If you want to enter a pause in the dialling sequence (for Redial/Pause example, to access an outside line), press as you are entering the digits. Redial/Pause Each key press of enters a 3.5 second pause when the number is dialled, and a dash appears on the screen.
Page 125: Storing Speed-Dial Numbers
Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will Search/Speed Dial only have to press a few keys ( , the Start three-digit number, and ). The MFC can store 300 Speed-Dial numbers. Menu Press 23.Set Quick-Dial 2.Speed-Dial...
Page 126: Changing One-Touch And Speed-Dial Numbers
Changing One-Touch and Speed-Dial numbers If you try to store a One-Touch or Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there (or number) and will ask you to do one of the following: Press to change the stored...
Page 127: Setting Up Groups For Broadcasting
Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key or a Speed-Dial location, allow you to send the same fax message to many fax Start numbers by pressing only a One-Touch key and Search/Speed Dial Start , the three-digit location and First, you'll need to store each fax number as a One-Touch or...
Page 128 To include One-Touch or Speed-Dial numbers in the Group, enter them as if you were dialling. For example, for One-Touch key , press One-Touch key Search/Speed Dial For Speed-Dial location 009, press , then press on the dial pad. The LCD shows 005 , #009 .
Page 129: Dialling Options
Dialling options When you dial using an auto dial number, the LCD shows the name and fax number you’ve stored. Search You can search for names you have stored in the One-Touch and Speed-Dial memory. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-3.) If it is not illuminated in green, press ).
Page 130: Speed-Dialling
Speed-Dialling If it is not illuminated in green, press ). Place the document face up in the ADF, or face down on the scanner glass. Search/Speed Dial Press , #, and then the three-digit Speed-Dial number. (See Storing Speed-Dial numbers on page 7-3.) Start Press...
Page 131: Access Codes And Credit Card Numbers
Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as One-Touch and Speed-Dial numbers.
Page 132: Pause
Pause Redial/Pause Press to insert a 3.5-second pause between Redial/Pause numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause. Tone or Pulse If you have a Pulse dialling service, but need to send Tone signals (for example, for telephone banking), follow the instructions below.
Page 133: Remote Fax Options
Remote Fax Options Fax Forwarding After you have selected Fax Forwarding, Fax Storage is set to On automatically. Programming a Fax Forwarding number When Fax Forwarding is set to On , your MFC stores the received fax in the memory. Then it dials the fax number you've programmed and forwards the fax message.
Page 134: Setting Fax Storage
Setting Fax Storage If you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax Forwarding, Remote Retrieval operations. The LCD will show when you have a fax stored in memory. Menu Press 25.Remote Fax Opt 2.Fax Storage...
Page 135: Setting Your Remote Access Code
Setting your Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from your MFC. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--- Menu Press 25.Remote Fax Opt...
Page 136: Remote Retrieval
Remote retrieval You can call your MFC from any telephone or fax machine using touch tone, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.
Page 137: Remote Commands
Remote commands Follow the commands below to access features when you are away from the MFC. When you call the MFC and enter your Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command. Remote commands Operation details Change the Fax Forwarding...
Page 138: Retrieving Fax Messages
Retrieving fax messages Dial your fax number. When your MFC answers, immediately enter your Remote Access Code (3 digits followed by ). If you hear one long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by...
Page 139: Printing Reports
Printing reports MFC settings and activity You need to set up the Transmission Verification Report and Journal Period in the menu table. Menu Press 24.Report Setting —OR— 1.XMIT Report 2.Journal Period Menu Press ▲▼ Select & Set Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax.
Page 140: Setting The Journal Period
Setting the Journal Period You can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off , you can print the report by following the Steps on the next page. The default setting is Every 50 Faxes .
Page 141: Printing Reports
4.XMIT Verify last transmission. Lists your settings. 5.System Setup You can print an accessories order form to fill out 6.Order Form and send to Brother dealer. To print a report Menu Press Press to select the report you want. Press —OR—...
Page 142: Making Copies
Making copies Using the MFC as a copier You can use your MFC as a copier, making up to 99 copies at a time. Enter Copy mode (Copy) Before making copies, make sure that is illuminated (Copy) in green. If it is not, press to enter Copy mode.
Page 143: Temporary Copy Settings
Tray Select Sort N in 1 Duplex/N in 1 (For MFC-8440) or (For MFC-8840D). These settings are temporary, and the MFC returns to Fax mode 1 minute after it finishes copying. If you want to use these temporary settings again, place the next document in the ADF or on the scanner glass within that time.
Page 144: Making A Single Copy From The Adf
Making a single copy from the ADF (Copy) Press to illuminate it in green. Place the document face up in the ADF. Start Press Do NOT pull on the document while copying is in progress. Stop/Exit To stop copying and eject the document, press Making multiple copies from the ADF (Copy) Press...
Page 145: Single Or Multiple Copies Using The Scanner Glass
Single or multiple copies using the scanner glass You can make multiple copies using the scanner glass. Multiple copies will be stacked (all copies of page 1, then all copies of page 2, and so on). Use the Temporary Copy keys to choose more settings. (See Using the Copy keys (Temporary settings) on page 10-6.) (Copy) Press...
Page 146: Out Of Memory Message
Out of Memory message If the Out of Memory message Out of Memory Stop/Exit appears, press to cancel or Copy:Press Start Start press to copy scanned pages. Quit:Press Stop You will need to clear some jobs from the memory before you can continue. To gain extra memory, you can turn off Fax Storage.
Page 147: Using The Copy Keys (Temporary Settings)
Using the Copy keys (Temporary settings) When you want to change the settings only for the next copy, use the Temporary Copy keys. Temporary Copy keys You can use different combinations. The large LCD shows your current Copy mode settings. Enlg/Red:100% Duplex / N in 1 Quality :Auto...
Page 148: Enlarge/Reduce
Enlarge/Reduce You can select the following enlargement or reduction ratios. Auto sets the MFC to calculate the reduction ratio that fits the size of your paper. Custom allows you to enter a ratio from 25% to 400%. Enlarge/Reduce Press 100% 104% (EXE →...
Page 149 Press to select the enlargement or reduction ratio you want. Press —OR— You can select Custom and press Use the dial pad to enter an enlargement or reduction ratio from 25% to 400% . Press (For example, press to enter 53% .) Start Press —OR—...
Page 150: Quality (Type Of Document)
Quality (type of document) You can select the Quality for your type of document. The default setting is Auto , which is used for documents that contain both text and photographs. Text is used for documents containing only text. Photo is used for copying photographs. (Copy) Press to illuminate it in green.
Page 151: Contrast
Contrast You can adjust copy contrast to make copies darker or lighter. (Copy) Press to illuminate it in green. Place the document face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99).
Page 152: Tray Select
Press Auto #1 (XXX)* #2 (XXX)* MP Tray Menu * XXX is the paper size you set in For MFC-8440 the LCD displays the tray use selections only if the optional paper tray is installed. MAKING COPIES 10 - 11...
Page 153: Duplex/N In 1
Finished Layout Press — N in 1 2 in 1 (P) Duplex/N in 1 (MFC-8840D) 2 in 1 (L) N in 1 (MFC-8440) 4 in 1 (P) 4 in 1 (L) — Duplex(1 in 1) Portrait1 (MFC-8840D) Portrait2 Single Sided...
Page 154 Level 1 Level 2 Option document Finished Layout Press — Duplex(2 in 1) Portrait1 Duplex/N in 1 (MFC-8840D) (MFC-8840D) Portrait2 N in 1 (MFC-8440) Landscape1 Landscape2 — Duplex(4 in 1) Portrait1 (MFC-8840D) Portrait2 Landscape1 Landscape2 — Poster — — —...
Page 155: Duplex/N In 1 Copy
Duplex/N in 1 copy N in 1 copy You can save paper by copying either two or four pages onto one page. Please make sure paper size is set to A4 , Letter or Legal . Copy Press ) to illuminate it in green. Place the document face up in the ADF, or face down on the scanner glass.
Page 156 After all the pages of the document have been scanned, select and press , or press , to print the copies. ( P ) means Portrait and ( L ) means Landscape. You can also combine the N in 1 and Duplex operations. (See Duplex (2 in 1) and Duplex (4 in 1) (For MFC-8840D) on page 10-19.) For 2 in 1 (P) , 2 in 1 (L) , 4 in 1 (P) or 4 in 1 (L) ,...
Page 157: Poster
Poster You can make a poster size copy of a photograph. You must use the scanner glass. Place the original face down on the scanner glass. Duplex/N in 1 Press to select Poster. Press Start Press The MFC starts scanning the original and prints the pages for the poster.
Page 158: Duplex (1 In 1) (For Mfc-8840D)
Duplex (1 in 1) (For MFC-8840D) Make a double-sided copy from a single-sided document Copy Press ) to illuminate it in green. Place the document face up in the ADF, or face down the scanner glass. Use the dial pad to enter the number of copies you want (up to 99).
Page 159 Make a double-sided copy from a double-sided document Copy Press ) to illuminate it in green. Place the document face up in the ADF. Duplex/N in 1 Press to select Duplex(1 in 1) . Press Press to select Portrait2 or Landscape1 . Press Press to select Double Sided for the document.
Page 160: Duplex (2 In 1) And Duplex (4 In 1) (For Mfc-8840D)
Duplex (2 in 1) and Duplex (4 in 1) (For MFC-8840D) (Copy) Press to illuminate it in green. Place the document face up in the ADF, or face down on the scanner glass. Use the dial pad to enter the number of copies you want (up to 99).
Page 161: Changing The Default Copy Settings
Changing the default copy settings You can adjust the copy settings that are shown in the chart. These settings will stay until you change them again. Submenu Menu Selections Options Factory Settings 1 . Quality — Text Auto Photo Auto 2 .
Page 162: Using The Mfc As A Printer
The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com or visit the support site at: http://www.brother-uk.com...
Page 163: How To Print Your Document
From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-8440 or MFC-8840D (USB) Printer as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing.
Page 164: Simultaneous Printing And Faxing
Simultaneous printing and faxing Your MFC can print from your computer while sending or receiving a fax, and scanning the document into the computer. Fax sending will not be stopped during PC printing. Two-sided printing (Duplex Printing) The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 12-6.) Automatic Duplex Printing (For MFC-8840D) In this mode, the MFC prints on both sides of the A4 , Letter or...
Page 165: Manual Duplex Printing
Manual Duplex Printing The MFC prints all the even-numbered pages on one side of the paper first. ® Then, the Windows driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam.
Page 166: Face-Down Output Tray
Support Flap with Extension Printing on plain paper The manual feed tray (For MFC-8440) The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray. Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.
Page 167: The Mp Tray (For Mfc-8840D)
Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the MFC grips the paper. ■ Make sure that the paper is straight and in the proper position on the manual feed tray.
Page 168 When loading paper in the MP tray, make sure it touches the back of the tray. Paper-guide Release Lever Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam.
Page 169: Printing On Thicker Paper And Card Stock
MFC. Use this paper feed and output method when you want to print on thicker (106 - 161 g/m ) paper or card stock. The manual feed tray (For MFC-8440) Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver.
Page 170 Using both hands put the paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the MFC grips the paper. ■ Make sure that the paper is straight and in the proper position in the manual feed tray.
Page 171: The Multi-Purpose Tray (Mp Tray) (For Mfc-8840D)
The multi-purpose tray (MP tray) (For MFC-8840D) Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: MP Tray Open the back output tray, and then pull out the face-up output tray support if necessary.
Page 172 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following; ■ During printing, the inside tray rises to feed paper into the MFC. ■...
Page 173: Printing On Envelopes
Printing on envelopes To print on envelopes use manual feed tray or multi-purpose tray. ■ The MFC automatically turns on the Manual Feed mode when you put paper in the manual feed tray. ■ All sides should be properly folded without any wrinkles or creases.
Page 174 For MFC-8440: Open the back output tray. Open the manual feed tray. Slide the paper guides to fit the envelope size. If envelopes are creased after they have been printed: At the back of the MFC, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page).
Page 175 Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller and the MFC will grip the envelope. ■ Make sure the envelope is straight as you insert it in the manual feed tray.
Page 176 For MFC-8840D: Open the back output tray, and then unfold the face-up output tray support if necessary. Open the MP tray and lower it gently. Pull out the MP tray support flap. If envelopes are creased after they have been printed: At the back of the MFC, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page).
Page 177 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes are neatly stacked and in the proper position in the MP tray.
Page 178: Printer Operation Keys
(See Device Options on page 12-11.) Secure Key function is not available when using the Brother BR-Script driver. Secure Press —OR— The LCD displays No Data ! if there is no secured data in the memory.
Page 179: Setting The Emulation Selection
Enter your password using the Secure Print control panel. Test1 Press Password:XXXX Enter & Set Key Press to select Print . Press . The MFC prints the data. —OR— If you want to delete the secured data press select Delete . Stop/Exit Press ■...
Page 180: Printing The Internal Font List
Printing the Internal Font List You can print a list of the MFC’s internal (or resident) fonts to see how each font looks before you select it. Menu Press 42.Print Options 1.Internal Font Start Press . The MFC prints the list.
Page 181: Printer Driver Settings
These settings are not available with the Universal printer driver. How to access the printer driver settings Select Print from the File menu in your application software. Select Brother MFC-8440 or MFC-8840D (USB) Printer as your printer and click Properties (Preference). The Printing Preferences* dialog box will appear.
Page 182: Features In The Brother Native Driver
Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by ® Brother. This driver includes more features than the Microsoft ® Windows Universal printer driver. Basic tab Select the Paper Size, Multiple Page, Border Line (if any) and Orientation.
Page 183: Paper Size
Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper.
Page 184: Copies
Copies The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed.
Page 185: Advanced Tab
Advanced tab To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can change the resolution as follows: ■...
Page 186: Duplex Printing
Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting ® For Windows 98/98SE/Me Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings.
Page 187 Use Duplex Unit (For MFC-8840D) Check the Duplex box and then select Use Duplex Unit. In this mode the MFC prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex. In this mode, the MFC prints all the even numbered pages first.
Page 188: Watermark
Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use.
Page 189 Print Watermark The Print Watermark feature offers the following print choices: ■ On all pages ■ On first page only ■ From second page ■ Custom Watermark Setting You can change the Watermark’s size and position on the page by selecting the Watermark, and clicking the Edit button.
Page 190: Page Setting
Page Setting You can change the print size of your document with the Scaling feature. ■ Check Off if you want to print the document as it appears on your screen. ■ Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper.
Page 191: Device Options
Device Options Lets you set the following Printer Functions: Secure Print Secure documents are documents that are password protected when they are sent to the MFC. Only the people who know the password will be able to print them. Since the documents are secured at the MFC, you must use the control panel of the MFC (with the password) to print them.
Page 192 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section.
Page 193 Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque.
Page 194: Accessories Tab
Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list.
Page 195 Available Options In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.
Page 196: Support Tab
Support tab The Support Tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information...
Page 197: Features In The Ps Printer Driver (For Windows ® )
When the Setup Type screen appears, select Custom and check the PS Printer Driver. Then continue following on-screen instructions. You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com ® The screens in this section are from Windows The screens on your PC will vary depending on your Operating System.
Page 198: Ports Tab
Ports tab Select the port where your printer is connected or the path to the network printer you are using. PRINTER DRIVER SETTINGS 12 - 18...
Page 199: Device Settings Tab
Device Settings tab Select the options you installed. 12 - 19 PRINTER DRIVER SETTINGS...
Page 200: Layout Tab
4.0, Windows 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother BR-Script3 Properties screen. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Pages Per Sheet.
Page 201: Paper/Quality Tab
If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother BR-Script3 Properties screen. Select the Paper Source. 12 - 21 PRINTER DRIVER SETTINGS...
Page 202: Advanced Options
Advanced Options ® ® If you are using Windows NT 4.0, Windows 2000 or XP, you can access the Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab. Select the Paper Size and Copy Count. Set the Print Quality, Scaling and TrueType Font setting.
Page 203: How To Scan Using Windows
This means that not only can you scan images directly into the ® PaperPort viewer that Brother included with your MFC, but you can also scan images directly into hundreds of other software applications that support TWAIN scanning. These applications ®...
Page 204: How To Access The Scanner
Select Scan from the File drop-down menu or select the Scan button. The Scan pane appears in the left panel. Select Brother MFC-8840D, Brother MFC-8840D USB or Brother MFC-8840D LAN from the Scanner drop-down list box. If the MFC is connected via: Parallel-use Brother MFC-8840D...
Page 205: Scanning A Document Into The Pc
Scanning a document into the PC You can scan a whole page — — Scan a portion of the page after pre-scanning the document. Scanning a whole page Place the document face up in the ADF (automatic document feeder), or face down on the scanner glass. Adjust the following settings, if required, in the Scanner window: ■...
Page 206: Pre-Scanning To Crop A Portion You Want To Scan
Select the settings for Image Type, Resolution, Scan Type, Brightness and Contrast, as needed. In the Brother MFC-8840D, Brother MFC-8840D USB or Brother MFC-8840D LAN Scanner Setup dialog box, click the PreScan button. The entire document will be scanned into the PC and will appear in the Scanning Area.
Page 207 Select the portion you want to scan by clicking the left mouse button and dragging it. You can enlarge the portion you selected by pressing check it. If you want to select the different portion, use undo the image. If you have used the ADF in Step 1, please place the document face up in the ADF again.
Page 208: Settings In The Scanner Window
Settings in the Scanner window Image Type Select the image type of output from Photo, Web or Text. Resolution and Scan Type will be altered for each default setting. The default settings are: Image Type Resolution Scan Type Photo Select for scanning photo images. 300 x 300 dpi 24-bit color Select for attaching the scanned...
Page 209: Scan Type
Scan Type Black & White: Set the Scan Type to Black & White for text or line art. Gray Scale: Set the Scan Type to Gray (Error Diffusion) or True Gray for photographic images. Colors: Set either: 256 Color, which scans up to 256 colors, or 24 bit Color which scans up to 16.8 million colors.
Page 210: Document Size
Document Size Set the Size to one of the following: ■ Letter (8 1/2 x 11 in.) ■ A4 (210 x 297 mm) ■ Legal (8 1/2 x 14 in.) ■ A5 (148 x 210 mm) ■ B5 (182 x 257 mm) ■...
Page 211 If you selected Custom as the size, The Custom Document Size dialog box will appear. Type the Name, Width and Height for the document. You can choose “mm” or “inch” as the unit for Width and Height. You can see the actual paper size you selected on the screen. ■...
Page 212: Scanning A Document (For Windows Xp Only)
MFC. You can scan images directly into the ® PaperPort viewer that Brother included with your MFC or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner Open your software application to scan a document.
Page 213: Scanning A Document Into The Pc
Scanning a document into the PC There are two ways in which you can scan a whole page. You can either use the ADF or the Flatbed scanner glass. If you would like to scan and then crop a portion of the page after pre-scanning the document you will need to use the scanner glass (Flatbed).
Page 214 The scanner resolution you can select is up to 1200 × 1200 dpi. ■ For resolutions greater than 1200dpi, use the Brother Scanner Utility. (See Brother Scanner Utility on page 13-15.) To start scanning your document, click the Scan button in the Scan dialog box. ®...
Page 215: Pre-Scanning To Crop A Portion You Want To Scan Using The Scanner Glass
Pre-Scanning to crop a portion you want to scan using the scanner glass The Preview button is used to preview an image for cropping any unwanted portions from the image. When you are satisfied with the preview, click the Scan button from the scanner window to scan the image.
Page 216 Select the portion you want to scan by clicking the left mouse button and dragging it over the area. Scanning area If you require advanced settings, click Picture Type from the Adjust the quality of the scanned picture (C). You can select Brightness, Contrast, Resolution and Advanced Properties.
Page 217: Brother Scanner Utility
(or your software application window). Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 1200dpi and for changing the paper size. If you want to set Legal size as the default size, change the setting using this utility.
Page 218: Using The Scan Key (For Usb Or Parallel Interface Cable Users)
When you are ready to use ), make sure the Brother Control Center application is running on your computer. For details about how to configure the Brother Control Center buttons to launch the application of your choice using Scan ), go to the appropriate chapter: ■...
Page 219: Scan To E-Mail
Scan to E-mail You can either scan a black and white or color document into your E-mail application as a file attachment. You can change the Scan ) configuration. (See Scan to E-mail on page 14-10 to ® 14-11.) (For Windows XP: See Hardware Section: Changing the Scan to button configuration on page 15-5 to 15-11.) Place the document face up in the ADF, or face down on the...
Page 220: Scan To Ocr
The file type and specific folder are based on the settings you have chosen in the Scan to File screen of the Brother MFL-Pro Control Center. (See ®...
Page 221: Using Scansoft ® Paperport
PaperPort ® OmniPage ® ® ScanSoft PaperPort for Brother is a document management ® application. You will use PaperPort to view scanned documents. ® PaperPort has a sophisticated, yet easy-to-use, filing system that will help you organize your graphics and text documents. It allows you to combine or “stack”...
Page 222: Viewing Items
Viewing items ® ® ScanSoft PaperPort provides several ways to view items: Desktop View displays a thumbnail (a small graphic that represents each item in a Desktop or folder). ® Items in the selected folder appear on the PaperPort Desktop. You ®...
Page 223: Organizing Your Items In Folders
Organizing your items in folders ® PaperPort has an easy-to-use filing system for organizing your items. The filing system consists of folders and items that you select ® to view in Desktop View. An item can be a PaperPort item or a ®...
Page 224: Scansoft ® Omnipage ® Ocr Lets You Convert
® ® ScanSoft OmniPage OCR lets you convert image text into text you can edit Software by: ® ® ScanSoft OmniPage OCR is installed automatically with ® PaperPort when you install MFL-Pro Suite on your computer. ® ® ® ScanSoft PaperPort can quickly convert the text on a ScanSoft ®...
Page 225: You Can Import Items From Other Applications
You can Import items from other applications ® In addition to scanning items, you can bring items into PaperPort ® a variety of ways and convert them to PaperPort (MAX) files in several different ways: ■ Print to the Desktop View from another application, such as ®...
Page 226: How To Uninstall Paperport
Workstation 4.0 and ® Windows Select Start, Settings, Control Panel, Add/Remove Programs and the Install/Uninstall tab. ® Select Brother Extensions for Paperport and click the Add/Remove button. ® Select PaperPort 8.0 SE from the list and click the Add/Remove button.
Page 227: Using The Brother Control Center
Brother MFL-Pro Control Center The Brother Control Center is a software utility that pops up on the PC screen whenever paper is put in the ADF of the MFC. This allows you to quickly and with very few mouse clicks, to access the most frequently used scanning applications.
Page 228: Autoload The Brother Control Center
Left-click the Control Center icon and click Show. When the Control Center window appears, left click the Configuration Control Center button. A dialog box will appear: Uncheck the ‘AutoLoad’ Pop-Up check box. USING THE BROTHER CONTROL CENTER 14 - 2...
Page 229: Brother Control Center Features
Control Center button to display Configurations and then click it. Select a different application. For example, you can change a scan button from MS Word Pad to MS Word by changing the application that is listed for the Word Processor. 14 - 3 USING THE BROTHER CONTROL CENTER...
Page 230: Scan Key Operations
Copy—Allows you use the PC and any Windows printer driver for enhanced copy operations. You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver. —OR— ®...
Page 231: Scanner Settings For Scan, Copy And Pc-Fax Buttons
Click the Modify Settings button on any of the Configuration screens. Global settings AutoLoad Pop-Up—Select this checkbox if you want Brother MFL Control Center to load when you turn on your computer. 14 - 5 USING THE BROTHER CONTROL CENTER...
Page 232: Setting Up The Scanner Configurations
Contrast—Slide the adjuster from 0% to 100% Click OK to save your changes. If you make a mistake or want the original default setting, just click the Restore Defaults button when the scanning mode is displayed. USING THE BROTHER CONTROL CENTER 14 - 6...
Page 233: Perform An Operation From The Control Center Screen
Place the document in the MFC’s ADF, and then click OK to go to the Control Center screen. If you want to scan the document from the scanner glass, please Scan ) on the control panel of the MFC. 14 - 7 USING THE BROTHER CONTROL CENTER...
Page 234: Scan To File
Scan to File To access Scan to File Configurations screen Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click Scan to File and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.
Page 235: Destination Folder
TIFF Multi-page - Class F (*.tif) Portable Network Graphics (*.png) FlashPix (*.fpx) To Search your system for the directory and folder you want, click the Browse button. Click OK to save your settings. 14 - 9 USING THE BROTHER CONTROL CENTER...
Page 236: Scan To E-Mail
Scan to E-mail To access Scan to E-mail Configurations screen Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the E-mail application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.
Page 237: E-Mail Application
Combine items into single file, if possible—Combines all selected items into a single file that contains multiple pages. This option is available only when the file type supports multiple pages, such as multi-page TIFF. 14 - 11 USING THE BROTHER CONTROL CENTER...
Page 238: Scan To Ocr (Word Processor)
Scan to OCR (Word Processor) To access Scan to OCR Configurations screen Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the word processor application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.
Page 239: Word Processor
Auto orient page—Click this checkbox to automatically rotate pages so that the text is upright. ■ Single column output—Click this checkbox if you want to remove columns from multi-column documents so that converted text appears in a one-column format. 14 - 13 USING THE BROTHER CONTROL CENTER...
Page 240: Scan To Image
Scan to Image To access Scan to Image Configurations screen Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the graphic application button and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.
Page 241: Scanner Settings
To change any of the settings for this mode, click Modify Settings. Target Application Application—From the pull-down list, select the application you want to add to this Pop-Up screen. Click the Custom Link Settings button to set up links for your user-defined application. 14 - 15 USING THE BROTHER CONTROL CENTER...
Page 242: Copy
Copy To access the Copy Configurations screen Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the Copy and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.
Page 243: Scanner Settings
To change any of the settings for this mode, click Modify Settings. Number of copies Copies—Enter the number of copies you want to print. To change the copy options, click the Copy Options button. Click OK to save your Copy settings. 14 - 17 USING THE BROTHER CONTROL CENTER...
Page 244: Send A Fax
Send a fax To access the Send a fax Configurations screen Place the document face up in the ADF. The Brother Control Center screen will pop up. Right-click the Send a fax and click on Configuration. Click the Modify Settings button to view the configuration screen of the Control Center.
Page 245: Pc-Fax Settings
® For Windows 2000 Professional Select the Paper Size and Orientation (Portrait or Landscape) and click OK. To go back to the factory default settings, click the Restore Defaults or Default button. 14 - 19 USING THE BROTHER CONTROL CENTER...
Page 246: Using The Windows -Based Brother Smartui Control Center
® (For Windows Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily, with very few mouse clicks, access the most frequently used scanning applications. Using the Control Center eliminates the need to manually launch the specific applications and allows you to scan a document directly to a folder on your computer.
Page 247: Autoload The Brother Control Center
AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each ® time Windows is started. When the Control Center is loaded the Control Center icon will appear in the task bar. If you don’t want the Control Center to load automatically, you can turn AutoLoad off.
Page 248: Brother Control Center Features
File” feature allows you to scan a document directly to your hard disk and choose the file format and destination folder without having to run any other applications. Select which section you want by clicking on the appropriate tab. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 3...
Page 249: Auto Configuration
Select the Configuration tab and from the Application pull down menu select a different application. For example, you can change the E-mail scan button from Outlook Express to Outlook by changing the application that is listed. ® 15 - 4 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 250: Hardware Section: Changing The Scan To Button Configuration
MFC. Click the Hardware Section tab at the top left of the SmartUI Control Center screen. (See Using the scan key (For USB or Parallel interface cable users) on page 13-16.) ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 5...
Page 251: Scan To E-Mail
E-mail application, which is installed on your system. If you wish to change the attachment file type click on the Link Preferences button to display a list of file types. ® 15 - 6 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 252: Scan To File
You can save the file to the default PaperPort folder ® so the file appears in PaperPort or you can select another folder/directory by clicking the Browse button. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 7...
Page 253: Scan To Image
To configure the Scan to Image feature left-click on the Scan to Image button and the following screen will appear. You can change the configuration, which includes the destination image format or document application. ® 15 - 8 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 254 The resolution can be changed from 100 to 1200 dpi. You can define the size of the paper you’re using, and you can adjust the brightness and contrast of the image before scanning. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 9...
Page 255: Scan To Ocr
To configure the Scan to OCR feature left-click on the Scan to OCR button and the following screen will appear. You can change the configuration, which includes the destination applications. ® 15 - 10 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 256 File Type window according to your needs. You have the option to choose your OCR setting from Single column output to Auto orient page. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 11...
Page 257: Software Section
Scan to Image applications. The Copy section contains four buttons for N to 1 copying. The Fax section button is for sending faxes using the Brother PC-FAX application and the Custom section contains three buttons with which you can assign your own function.
Page 258: Scan
PC including network printers. Four/Two to One Copy—enables you to use the Four/Two on One-page features of the Brother printer driver to copy four/two document pages onto a single output page. ® USING THE WINDOWS...
Page 259: Fax
Send a Fax (Brother PC-FAX)—enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC-FAX software. Custom Scan to File—These buttons have been pre-programmed for the Scan to File feature. You can change the configuration of each of these buttons to meet your specific requirements by right-clicking on a button and following the configuration menus.
Page 260: Scan To File
To configure the file type and save to directory right-click on the Scan to File button and click Configuration. The Scan Action tab is set to File and should not be changed. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 15...
Page 261 You can change the default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files. ® 15 - 16 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 262: Scan To E-Mail
The Scan Action tab is set to E-mail and should not be changed. To change the E-mail application click on the Configuration tab. From the Application pull down list, select your preferred E-mail application. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 17...
Page 263 To change the file type of the attachment click the Link Preferences button to set up links. Check the Convert attachments to specified file type box and then select the appropriate file type from the pull down list. ® 15 - 18 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 264: File Attachments
3.0 Image Item (*.max) Windows Bitmap (*.bmp) PC Paintbrush (*.pcx) PCX Multi-page (*.dcx) JPEG (*.jpg) TIFF-Uncompressed (*.tif) TIFF Group 4 (*.tif) Multi-Page -Uncompressed (*.tif) Multi-Page - Group 4 (*.tif) ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 19...
Page 265: Scanner Settings
Scanner settings You have the ability to change the scanner settings used to create the file attachments. Click on the Scan Settings tab and select the appropriate settings. ® 15 - 20 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 266: Scan To Ocr (Word Processing Program)
To change the word processing application click on the Configuration Tab. You can select the destination word processing application from the Application pull down list. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 21...
Page 267 To change the program link preferences click the Link Preferences button. File Type—From the pull-down list, select the file format you want to use for documents. OCR—Select the OCR application from the OCR pull down list. ® 15 - 22 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 268: Scan To Graphics Application (Example: Microsoft Paint)
Configuration. The Scan Action tab is set to Application and should not be changed. To change the configuration of the destination application click on the Configuration Tab. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 23...
Page 269 This option enables you to reduce image to screen resolution (96dpi), show a warning if the item has annotations, update the original item if sent item is modified, if needed. ® 15 - 24 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 270: Copy
Copy The copy buttons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n-in-1 printing. ® The Copy buttons are automatically linked to the default Windows printer driver.
Page 271 As an example to configure the section Copy button to copy two pages to one you must select 2 in 1. You must configure each of the copy buttons before they can be used. ® 15 - 26 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 272: Fax Setting (Pc-Fax Using The Brother Fax Driver)
The MFC includes a PC-Fax driver, which allows any Windows Application to send a Fax as simply as printing a document. The Brother SmartUI automatically configures the Fax button to use the Brother PC-FAX driver no user configuration is required.
Page 273: Fax Settings
Select the Paper Size, Orientation (Portrait or Landscape) and Resolution (200x200 dpi or 200x100 dpi), and click OK. To return to the factory default settings, click the Default button. ® 15 - 28 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 274: Custom: User-Defined Buttons
Custom: User-defined buttons There are up to three Custom buttons on the Brother SmartUI Control Center. (NOTE: The number of Custom buttons depends on which Brother model you purchased.) You can set your own preferences and configuration to fit your required application.
Page 275: Select Configuration For The Scan Type
Select the destination application program from the pull down list. Click on Link Preferences to set the Send to options. You can select the application from the scroll menu on the left. ® 15 - 30 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 276 ® send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder. Use the Browse button to select the destination directory. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 31...
Page 277 You can also choose another OCR application from the OCR pull down list if another is installed on you system. ® ® ® Scansoft OmniPage is installed as part of the PaperPort 8.0 SE application. ® 15 - 32 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 278 Select the destination E-mail application program from the pull down list. Click on the Link Preferences button to configure the Send To E-mail options. You can select the File type and Quick Send E-mail address list. ® USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER 15 - 33...
Page 279: Select Scan Settings
You can select the scanner settings from each of the Scan Type options for the Custom buttons. You have the option to select Color Mode, Resolution, Paper Size and Brightness and Contrast settings. ® 15 - 34 USING THE WINDOWS -BASED BROTHER SMARTUI CONTROL CENTER...
Page 280: Using Mfc Remote Setup
Using MFC Remote Setup ® (For Windows MFC Remote Setup The MFC Remote Setup application lets you set up your MFC by using the ease and speed of programming on your PC. When you access this application, the settings on your MFC will be downloaded to your PC and displayed on your computer screen.
Page 281 Apply button The Apply button uploads the data to the MFC, but stays in the Remote Setup application so you can make more changes. Print button The Print button prints the selected items on the MFC. You cannot print the MFC Remote Setup changes until you click the Apply button to upload the new data to the MFC.
Page 282: Using Brother Pc-Fax Software
(For Windows PC-FAX sending The Brother PC-FAX feature lets you send a file from your PC. You can create a file in any application on your PC, and then send it as a PC-FAX. You can even attach a cover page note.
Page 283: Setting Up User Information
17-16.) From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8840D, and then select PC-FAX Setup. The Brother PC-FAX Setup dialog box will appear: You must enter this information to create the Fax Header and Cover Page. Click OK to save the User Information.
Page 284: Sending Setup
Sending setup From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below. The include header option sends an additional page of information along with fax or E-mail data which contains user and subject information.
Page 285: Outside Line Access
You can select more than one database file to use with the Address Book. To select you must enter the path and file name of the database file. —OR— Use the Browse button to find the database to select. 17 - 4 USING BROTHER PC-FAX SOFTWARE...
Page 286: User Interface
User interface In the Sending tab, select user interface. You can choose the Simple Style or the Facsimile Style. Simple style Facsimile style USING BROTHER PC-FAX SOFTWARE 17 - 5...
Page 287: Speed-Dial Setup
Speed-Dial setup From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must select the Facsimile Style user interface.) You can register a Member or Group on each of the ten Speed-Dial buttons.
Page 288: The Address Book
The Address Book From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8840D, and then click PC-FAX Address Book. The Brother Address Book dialog box will appear: USING BROTHER PC-FAX SOFTWARE 17 - 7...
Page 289: Setting Up A Member In The Address Book
Setting up a Member in the Address Book In the Brother Address Book dialog box you can add, edit and delete stored information of Members and Groups. In the Address Book dialog box, click the icon to add a Member.
Page 290: Setting Up A Group For Broadcasting
Setting up a Group for Broadcasting If you often send the same PC-FAX to several Members, you can combine them in a Group. In the Brother Address Book dialog box, click the icon to create a Group. The Group Setup dialog box appears: Type the name of the new Group in the Group Name field.
Page 291: Editing Member Information
Click Vcard and go to Step 5. From the Available Items column, select the data fields you wish to Export and then click Add >>. Select the items in the order you want them listed. 17 - 10 USING BROTHER PC-FAX SOFTWARE...
Page 292 If you are exporting to an ASCII file, select the Divide Character - Tab or Comma. This selects between a Tab or Comma to separate the data fields. Select OK to save the data. Type the name of the file, and then select Save. USING BROTHER PC-FAX SOFTWARE 17 - 11...
Page 293: Importing To The Address Book
From the Available Items list select the fields in the same order they are listed in the Import text file. Select the Divide Character - Tab or Comma based on the file format you are importing. To import the data click OK. 17 - 12 USING BROTHER PC-FAX SOFTWARE...
Page 294 Type the name of the file, and then select Open. If you selected a text file in Step 1, the Files of type: will be Text file (*.csv). USING BROTHER PC-FAX SOFTWARE 17 - 13...
Page 295: Setting Up A Cover Page
. To access the PC-Fax Cover page setup screen. (See Sending a file as a PC-FAX using the Facsimile style on page 17-16.) The Brother PC-FAX Cover Page Setup dialog box will appear: 17 - 14 USING BROTHER PC-FAX SOFTWARE...
Page 296: You Can Enter Information In Each Field
Count cover page When the Count Cover Page box is checked, the Cover Page will be included in the page numbering. When this box is not checked, the Cover Page will not be included. USING BROTHER PC-FAX SOFTWARE 17 - 15...
Page 297: Sending A File As A Pc-Fax Using The Facsimile Style
Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: Select Brother PC-FAX as your printer, and then click OK. The Fax Sending dialog box will appear. 17 - 16 USING BROTHER PC-FAX SOFTWARE...
Page 298: Redial
Sending a file as a PC-FAX using the Simple style Create a file in Word, Excel, Paint, Draw or any other application on your PC. From the File menu, select Print. The Print dialog box will appear: USING BROTHER PC-FAX SOFTWARE 17 - 17...
Page 299 Select Brother PC-FAX as your printer, and then click OK. The FAX Sending dialog box will appear: In the To: field, type the fax number of the recipient. You can also use the Address Book to select destination fax numbers by clicking the To: button.
Page 300: Setting Up Pc-Fax Receiving (Windows 98/98Se/Me/2000 Professional And Windows Nt Ws 4.0 Only)
98/98SE/Me/2000 Professional ® and Windows NT WS 4.0 only) Running PC-FAX Receiving From the Start menu, select Programs, Brother, MFL-Pro Suite MFC-8840D and then select ‘PC-FAX Receiving’. The PC-FAX icon will appear on your PC Task ® bar for this Windows session.
Page 301: Viewing New Pc-Fax Messages
Double-click any of the new faxes to open and view them. The title of your unread PC message will be the date and time until you assign a file name. For example “Fax 2-20-2002 16:40:21.tif” 17 - 20 USING BROTHER PC-FAX SOFTWARE...
Page 302: Receiving A Fax Into The Pc (Windows ® Xp Only)
Windows XP PC for Fax receiving. To activate Faxing receiving, click Set up faxing in the Printer Tasks menu. The FAX services will be installed on your PC. USING BROTHER PC-FAX SOFTWARE 17 - 21...
Page 303 Enter your details, ensuring you specify the outside line access number if necessary and click OK. Select the My location radio button if it is not selected and then click OK. The Fax Configuration Wizard starts. Click Next. 17 - 22 USING BROTHER PC-FAX SOFTWARE...
Page 304 Enter the sender information, and then click Next. Select Brother MFC-8440 or MFC-8840D in the Please select the fax device pull-down list. Click to select the Enable Receive check box. Specify the number of rings before your MFC will attempt to answer the fax. Click Next.
Page 305 Enter the Transmitting Subscriber Identification (TSID), and then click Next. Enter the Called Subscriber Identification (CSID), and then click Next. 17 - 24 USING BROTHER PC-FAX SOFTWARE...
Page 306 Setup utility. To use Remote Setup, check off Enable Receive in Step 7. For information on how to use PC-FAX Sending and Receiving, please refer to Help in the Fax Console. The PC-FAX installation is now complete. USING BROTHER PC-FAX SOFTWARE 17 - 25...
Page 307: How To View The Received Faxes
The Inbox folder contains faxes that have been received. ■ The Outbox folder contains faxes that are scheduled to be sent. ■ The Sent Items folder contains faxes that have been successfully sent. 17 - 26 USING BROTHER PC-FAX SOFTWARE...
Page 308: Using Your Mfc With A Macintosh
■ Some descriptions in this chapter are based on the MFC-8840D. These descriptions also apply to the MFC-8440. The features supported by the MFC will depend on the operating system you are using. The chart below shows which features are supported.
Page 309: Using The Brother Printer Driver With Your Apple Macintosh (Mac Os 8.6 - 9.2)
8.6 - 9.2) To select a Printer: Open the Chooser from the Apple menu. Click the Brother Laser icon. On the right side of the Chooser window, click the printer you want to print to. Close the Chooser. To print a document: ®...
Page 310 ® ® From application software such as Presto! PageManager click File menu and select Print. Click Print to start printing. If you want to change Copies, Pages, Resolution, Paper Source and Media Type, select your settings before clicking Print. Device Options allows you to select Duplex. Automatic Duplex is only available with the MFC-8840D.
Page 311: Choosing Page Setup Options
From application software such as Presto! PageManager click the File menu and select Page Setup. Make sure MFC-8440 and MFC-8840D is selected in the Format for pop-up menu. You can change the settings for Paper Size, Orientation and Scaling, then click OK.
Page 312: Specific Settings
Specific settings Set the Media Type, Resolution, and other settings. Press Copies & Pages to select settings you want to change. Duplex Automatic Duplex is only available with the MFC-8840D. ® USING YOUR MFC WITH A MACINTOSH 18 - 5...
Page 313: Using The Ps Driver With Your Apple Macintosh
Print settings ® Using the PS driver with your Apple ® Macintosh To use the PS driver on a Network, see the NC-9100h Network User’s Guide on CD-ROM. To use the PS driver with a USB cable, you need to set the Menu Emulation to BR-Script 3 ( ) before connecting...
Page 314: For Mac Os 8.6 To 9.2 Users
® For Mac OS 8.6 to 9.2 Users ® For Mac OS 8.6 to 9.04 Users: Open the Apple Extras folder. Open the Apple LaserWriter Software folder. ® For Mac OS 9.1 to 9.2 Users: ® Open the Applications (Mac OS 9) folder.
Page 315 Select Printer (USB), and then click OK. ™ Click Change... in the PostScript Printer Description (PPD) file. Select Brother MFC-8840D, and then click Select. ® 18 - 8 USING YOUR MFC WITH A MACINTOSH...
Page 316 Click Change... in the USB Printer Selection. Select Brother MFC-8840D, and then click OK. Click Create..® USING YOUR MFC WITH A MACINTOSH 18 - 9...
Page 317 Enter your MFC name (MFC-8840D), and then click Save. Select Quit from the File menu. Click the MFC-8840D icon on the Desktop. Select Set Default Printer from the Printing menu. ® 18 - 10 USING YOUR MFC WITH A MACINTOSH...
Page 318 If you use a USB cable and your Macintosh is “Mac OS X”, only one printer driver for an MFC can be registered in Print Center. If a Brother Native Driver (MFC-8440/8840D) is already listed in Printer list, you will need to delete it and then install the PS driver.
Page 319 Open the Print Center icon. Click Add Printer… . Select USB. ® 18 - 12 USING YOUR MFC WITH A MACINTOSH...
Page 320 Select MFC-8840D, and then click Add. Select Quit Printer Center from the Print Center menu. ® USING YOUR MFC WITH A MACINTOSH 18 - 13...
Page 321: Sending A Fax From Your Macintosh Application
® Sending a fax from your Macintosh application ® For Mac OS 8.6 - 9.2 users ® You can send a fax directly from a Macintosh application by doing the following: Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: When Printer is selected, the top button shows Print and the Address button is grayed.
Page 322 Click Send Fax. The Send Fax dialog box appears: The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax Numbers and the right box shows the Destination Fax Numbers as you select them. To address the fax, type a fax number in the Input Fax Number box.
Page 323 ® For Mac OS X users ® You can send a fax directly from a Macintosh application by doing the following: Create a document in a Macintosh application. To send a fax, select Print from the File menu. The Printer dialog box will appear: Select Send Fax from the pull-down menu.
Page 324 Select Facsimile from the Output pull-down menu. To address the fax, type a fax number in the Input Fax Number box, and the click Print. If you want to send a fax to more than one number, click Add after entering the first fax number. The destination fax numbers will be listed in the dialog box.
Page 325: Drag A Vcard From The Mac Os
® Drag a vCard from the Mac OS X Address Book application Click Address Book button. ® Drag a vCard from the Mac OS X Address Book application to the Destination Fax Numbers filed. When you are finished addressing your fax, click Print. ®...
Page 326 The vCard used must contain a work fax or home fax number. When you choose work fax or home fax from the Stored Fax Numbers pull-down list, only the fax number stored in the ® Mac OS X Address Book for the selected category will be ®...
Page 327: Using The Brother Twain Scanner Driver With Your Macintosh
Run your Macintosh TWAIN-compliant application software. The first time you use the Brother TWAIN driver (MFL Pro/P2500), set it as the default by choosing Select Source (or the other menu name to select the device). Afterwards, for each document you scan choose Acquire Image or Scan.
Page 328: Scanning An Image Into Your Macintosh
® Scanning an image into your Macintosh You can scan a whole page —OR— scan a portion after pre-scanning the document. Scanning a whole page Place the document face up in the ADF, or face down on the scanner glass. Adjust the following settings, if needed, in the Scanner Setup dialog box: Resolution...
Page 329: Pre-Scanning An Image
Pre-Scanning an image Pre-Scanning allows you to scan an image quickly at a low resolution. A thumbnail version will appear in the Scanning Area. This is only a preview of the image, so you can see how it will look. The PreScan button will allow you to crop unwanted areas from the images.
Page 330: Settings In The Scanner Window
Settings in the Scanner window Image Resolution From the Resolution pop-up menu choose the scanning resolution. Higher resolutions use more memory and transfer time, but produce a finer scanned image. ® USING YOUR MFC WITH A MACINTOSH 18 - 23...
Page 331 Color Type Black & White—Set the image Type to Black and White for text or line art. For photographic images, set the image type to Gray (Error diffusion) or True Gray. Gray (Error Diffusion)—is used for documents with photographic images or graphics. (Error Diffusion is a method for creating simulated gray images by placing black dots instead of the true gray dots in a specific matrix instead of true gray dots.) True Gray—is used for documents with photographic images or...
Page 332: Scanning Area
Scanning Area Set the Size to one of the following: ■ Letter 8.5 x 11 in ■ A4 210 x 297 mm ■ Legal 8.5 x 14 in ■ A5 148 x 210 mm ■ B5 182 x 257 mm ■...
Page 333: Adjusting The Image
Adjusting the Image Brightness Adjust the Brightness setting to get the best image. The Brother TWAIN Scanner driver offers 100 Brightness levels (-50 to 50). The default value is 0, representing an ‘average’ setting. You can set the Brightness level by dragging the slide bar to the right to lighten the image or to the left to darken the image.
Page 334: Using Presto
® ® Using Presto! PageManager ® ® Presto! PageManager is application software for managing the documents in your computer. Since it is compatible with most image ® ® editors and word processing programs, Presto! PageManager gives you unmatched control over your computer files. You can easily manage your documents and edit your E-mail and files and ®...
Page 335: System Requirements
System requirements ■ PowerPC processor ■ System 8.6, 9X, 10.1, or greater ■ CD-ROM drive ■ Hard disk drive with at least 120 MB of free disk space Recommended: ■ 8-bit Color or higher video adapter. ■ Eudora Mail, or Outlook Express electronic mail software Technical Support [Germany] Company name: NewSoft Europe...
Page 336 [France] Company name: Partners In Europe Postal Address: Unit 14, Distribution Center, Shannon Ind. Est Shannon, Co. Clare Ireland Telephone: 0800-917171 E-mail Address: Newsoft@pie.ie [Italy] Company name: V.I.P Postal Address: Not Open Telephone: 166821700 Fax: 532786999 E-mail Address: supporto@gensoftonline.com [Spain] Company name: Atlantic Devices Postal Address: Caputxins, 58, 08700 Igualada Telephone:...
Page 337: Mfc Remote Setup (Mac Os ® X)
MFC. The ‘MFC Remote Setup’ application icon is in Macintosh HD/Library/Printers/Brother/Utility. This starts the process of uploading the data to the MFC and exiting the remote setup program. If an error message is displayed enter the correct data again.
Page 338 Print This command prints the selected items on the MFC. You can not print the data until it is uploaded to the MFC. Click Apply to upload the new data to the MFC and click Print. Export This command saves the current configuration settings to a file. Import This command reads the settings from a file.
Page 339: Network Scanning
NL-5 which is a multiple PC license agreement pack for up to an additional 5 Users. To purchase NL-5, please contact your Brother Sales Office. Registering your PC with the MFC If you need to change the MFC that was registered to your PC during the installation of MFL-Pro (see the Quick Setup Guide), follow the steps below.
Page 340 Right-click Scanner Device icon and select properties to view the Network Scanner Properties dialog box. Click the Network Setting tab in the dialog box and select a method to specify the MFC as a Network scanner for your PC. < NETWORK SCANNING 19 - 2...
Page 341 Specify your MFC by address Enter the actual IP address of the MFC in the IP Address field. Click Apply and then OK. Specify your MFC by Name Enter the MFC Node name in the Node Name field. Click Apply and then OK. Search from a list of available device Click Browse and select the appropriate device you want to use.
Page 342 Click the Scan To Button tab in the dialog box and enter your PC Name in the Display Name field. The MFC's LCD displays the Name you enter. Default setting is your PC Name. You can enter a name if you like. You can avoid receiving unwanted documents by setting a 4-digit PIN Number.
Page 343: Using The Scan Key
PC as an attachment. For Network Scanning the Brother Control Center (SmartUI) selections are used only for configuring the Scan button. You will not be able to initiate a Network scan from the Brother Control Center (SmartUI). ® Scan You can change the ) configuration.
Page 344: Scan To E-Mail (E-Mail Server)
Press to select the destination PC you want to use for E-mailing your document. Press If the LCD prompts you to enter a PIN Number, enter the 4-digit PIN Number for the destination PC on the control panel. Press The MFC will start the scanning process. Scan to E-mail (E-mail server) When you select Scan to E-mail (E-mail server) you can scan a black and white or color document and send it directly to an E-mail address...
Page 345 Press to select Color 150 dpi , Color 300 dpi , Color 600 dpi , B/W 200 dpi or B/W 200×100 dpi . Press If you select Color 150 dpi , Color 300 dpi or Color 600 dpi in Step 6, go to Step 7. —OR—...
Page 346: Scan To Image
Scan to Image When you select Scan to Image your document will be scanned and sent directly to the PC you designated on your network. The Brother SmartUI will activate the default graphics application on the Scan designated PC. You can change the configuration.
Page 347: Scan To Ocr
Scan to OCR When you select Scan to OCR your document will be scanned and sent directly to the PC you designated on your network. The Brother ® ® SmartUI will activate ScanSoft OmniPage and convert your document into text for viewing and editing from a word processing Scan application on the designated PC.
Page 348: Scan To File
For Network Scanning the Brother Control Center (SmartUI) selections are used only for configuring the Scan button. You will not be able to initiate a network scan from the Brother Control Center (SmartUI). Place the document face up in the ADF, or face down on the scanner glass.
Page 349: Brother Network Pc-Fax Software
Network version of PC-FAX software that is installed from the "Optional network applications" on the CD-ROM supplied with your MFC. Brother Network PC-FAX can be configured through PC-FAX Setup, Sending tab. 20 - 1 BROTHER NETWORK PC-FAX SOFTWARE...
Page 350: Sending Setup
Sending tab Brother PC-FAX Setup. Access the Sending Tab from the PC-FAX dialog box by clicking —OR— From the Start menu, select All programs, Brother, MFL-Pro Suite MFC-8840D, and then select PC-FAX Setup. Check Enable box. This software can be used in a network environment and with a locally connected machine.
Page 351: Extra Options In Address Book
If you wish to send a document to this contact by more than one method you must create a second contact and select a different option, Fax, E-Mail or MFC Address. To use the MFC for Network PC-FAX, see Using Brother PC-FAX software on page 17-1. 20 - 3 BROTHER NETWORK PC-FAX SOFTWARE...
Page 352: Using The Brother Network Pc-Fax Software
Using the Brother Network PC-FAX software The Brother Network PC-FAX feature allows you to use your PC to send any application or document file as a standard fax. You can create a file in any application on your PC, and then send it as a Network PC-FAX.
Page 353: Sending A Network Pc-Fax From Your Macintosh Application
Follow the steps in the Quick Setup Guide. Follow the steps on pages 18-14. ® For Mac OS X users Follow the steps in the Quick Setup Guide. Follow the steps on page 18-16. 20 - 5 BROTHER NETWORK PC-FAX SOFTWARE...
Page 354: Important Information
Important information IEC 60825 Specification This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.
Page 355: For Your Safety
The purpose of the International E Program is to NERGY promote the development and popularization of energy-efficient office equipment. TAR ® As an E Partner, Brother Industries, Ltd. has determined NERGY TAR ® that this product meets the E guidelines for energy NERGY efficiency.
Page 356: Important Safety Instructions
Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Switch off before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. Do not use this product near water. Do not place this product on an unstable cart, stand, or table.
Page 357 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■ If the product has been exposed to rain or water. ■...
Page 358: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © Copyright 2003 Brother Industries, Ltd. All rights reserved.
Page 359: Troubleshooting And Routine Maintenance
Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help, you must call the country where you bought the MFC. Calls must be made from within that country. Error messages As with any sophisticated office product, errors may occur. If this happens, your MFC identifies the problem and displays an error message.
Page 360 Please close the jam clear cover. Fuser Open (See Paper jams on page 22-6.) MFC has a mechanical problem. Call Brother or your dealer for Machine Error service. You tried to make duplex printing with duplex Install the duplex tray correctly. (See No DX Tray cover open.
Page 361 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE You tried to access a One-Touch or Set up the One-Touch or Speed-Dial Speed-Dial number that is not programmed. number. (See Storing One-Touch Registered Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-3.) You can’t store data in the memory.
Page 362 If the MFC cannot reset itself and return to the date and time prompt, it will display Machine Error XX. Then contact your Brother dealer for service. Toner cartridge is not installed. Reinstall the toner cartridge.
Page 363: Document Jams
Document jams Based upon where the document is jammed, follow the appropriate set of instructions to remove it. Document is jammed in the top of the ADF unit. Take out any paper from the ADF that is not jammed. Lift the ADF cover. Pull the jammed document out to the right.
Page 364: Paper Jams
Paper jams To clear paper jams, please follow the steps in this section. WARNING After you have just used the MFC, some parts inside the MFC are extremely hot. When you open the front cover or back output tray of the MFC, never touch the shaded parts shown in the following diagram.
Page 365 Pull the paper tray completely out of the MFC. Pull the jammed paper up and out of the MFC. Press the cover release button and then open the front cover. Pull out the drum unit assembly. Pull the jammed paper up and out of the MFC.
Page 366 WARNING To prevent damage to the MFC caused by static electricity, do not touch the electrodes shown in the following diagram. Open the back output tray. Pull the jammed paper out of the fuser unit. If the paper jam can be cleared, go to Step 7. If you have to pull the paper toward the back of the MFC, the fuser may get dirty with toner powder and it may scatter on the next printouts.
Page 367 WARNING After you have just used the MFC, some internal parts of the MFC are extremely HOT! Wait for the MFC to cool down before you touch the internal parts of the MFC. HOT! Back view Open the jam clear cover (fuser cover). Pull the jammed paper out of the fuser unit.
Page 368: Paper Is Jammed In The Duplex Tray (For Mfc-8840D)
Push the lock lever down and take the toner cartridge out of the drum unit assembly. Take out the jammed paper if there is any inside the drum unit. Put the drum unit assembly back in the MFC. Put the paper tray in the MFC. Close the front cover.
Page 369 Put the duplex tray and paper tray back into the MFC. ■ The Jam Duplex message appears if you remove a sheet of paper from the Face Down Output Tray after only one side has printed. ■ If the Paper Adjustment Lever for Duplex Printing is not set correctly for the paper size, paper jams may occur and the printing will be out of position on the page.
Page 370: If You Are Having Difficulty With Your Mfc
If the copy looks bad, clean the scanner and bottom of sentences are area. If there is still problem, call Brother or your dealer for service. cut off. Poor quality print.
Page 371 DIFFICULTY SUGGESTIONS Sending Faxes Poor sending quality. Try changing your resolution to Fine or S.Fine. Make a copy to check your MFC’s scanner operation. If copy quality is not good, clean the scanner. (See Cleaning the scanner on page 22-24.) Transmission Verification There is probably temporary noise or static on the line.
Page 372 I print them. allow for this. Scanning Difficulties TWAIN errors appear while Make sure the Brother TWAIN driver is selected as the primary source. ® scanning. In PaperPort , click Scan in the File menu and select the Brother TWAIN driver.
Page 373 BIOS are set to support a bi-directional machine; i.e. (Parallel Port Mode – ECP) “MFC Connect Failure” If the MFC is not connected to your PC and you have loaded the Brother software, the PC will show ‘MFC Connect Failure’ each time you restart ®...
Page 374 DIFFICULTY SUGGESTIONS Print Quality Difficulties Printed pages are curled. Thin or thick paper below the standard can cause this problem. Make sure you select the Paper Type that suits the media type you use. (See Setting the Paper Type on page 4-7 and Media Type on page 12-4.) Printed pages are smeared.
Page 375: Improving The Print Quality
Improving the print quality This section provides information on the following topics: Examples of poor print Recommendation quality Check the printer’s environment. Conditions such as humidity, high temperatures, and so on may cause this print fault. (See Choosing a ABCDEFGH CDEF location on page v.) abcdefghijk...
Page 376 Examples of poor print Recommendation quality If the problem is not solved after printing a few pages, the drum unit may have glue from label stock on the OPC drum surface. 94 mm Clean the drum unit as follows: 94 mm 1 Position the print sample in front of the drum unit, and find the exact White Spots on black text position of the poor print.
Page 377 Examples of poor print Recommendation quality The drum unit may be damaged. Put in a new drum unit. (See Replacing the drum unit on page 22-32.) ABCDEFGH Make sure that you use paper that meets our specifications. (See About abcdefghijk A B C D paper on page 2-1.) a b c d e...
Page 378 Examples of poor print Recommendation quality Check the paper type and quality. High temperatures and high humidity will cause paper to curl. If you don’t use the printer very often, the paper may have been in the paper tray too long. Turn over the stack of paper in the paper tray. Also, try fanning the paper stack and then rotating the paper 180°...
Page 379: Packing And Shipping The Mfc
Packing and shipping the MFC Whenever you transport the MFC, use the packing materials that came with your machine. If you do not pack the MFC correctly, you may void your warranty. Turn the MFC power switch off. Unplug the MFC from the telephone wall socket. Unplug the MFC from the AC outlet.
Page 380 Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum unit. Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag. Close the front cover. Fold down the face-down output tray flap. Remove the telephone line cord.
Page 381 Pack the drum unit and toner cartridge assembly, telephone line cord, AC cord and printed materials in the original carton as shown below: Close the carton and tape it shut. 22 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCE...
Page 382: Routine Maintenance
Routine maintenance Cleaning the scanner Turn the MFC power switch off and lift the document cover. Clean the scanner glass and glass strip with dry cloth and the white film with isopropyl alcohol on a lint free cloth. White Film Glass strip Document Cover White film...
Page 383: Cleaning The Printer
Cleaning the printer Caution ■ Do not use isopropyl alcohol to remove dirt from the control panel. It may crack the panel. ■ Do not use isopropyl alcohol to clean the laser scanner window. ■ Do not touch the scanner window with your finger. ■...
Page 384: Cleaning The Drum Unit
Gently clean the scanner window by wiping it with a clean soft dry cloth. Do not use isoproply alcohol. Scanner Window Cleaning the drum unit We recommend placing the drum unit and toner cartridge assembly on a cloth or large disposable paper to avoid spilling and scattering toner.
Page 385: Replacing The Toner Cartridge
Replacing the toner cartridge The MFC can print up to 6,700 pages using a high yield toner cartridge. When the toner cartridge is running low, the LCD shows Toner Low . The MFC is supplied with a standard toner cartridge that must be replaced after approximately 3,500 pages.
Page 386 Open the front cover and pull out the drum unit. Caution ■ Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. ■ To prevent damage to the MFC from static electricity, do not touch the electrodes shown below.
Page 387 If damage is caused to parts of this machine as a result of the use of toner or toner cartridges other than genuine Brother products due to the incompatibility or lack of suitability of those products with the machine, any repairs required as a result will not be covered by the warranty.
Page 388 Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly inside the cartridge. Remove the protective cover. Insert the new toner cartridge in the drum unit until it clicks into place. If you put it in properly, the lock lever will lift automatically. Drum Unit Toner Cartridge TROUBLESHOOTING AND ROUTINE MAINTENANCE 22 - 30...
Page 389 Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left several times. Return the blue tab to the Home position ( ▼ ) before reinstalling the drum unit and toner cartridge assembly. Home Position(▼) Corona Wire Reinstall the drum unit and toner cartridge assembly and close...
Page 390: Replacing The Drum Unit
Replacing the drum unit The MFC uses a drum unit to create print images on paper. If the LCD shows Change Drum Soon , the drum unit is near the end of its life and it is time to purchase a new one. Even if the LCD shows Change Drum Soon , you may be able to continue printing without having to replace the drum unit for a while.
Page 391 Follow these steps to replace the drum unit: Press the cover release button and then open the front cover. Remove the old drum unit and toner cartridge assembly. Place it on a drop cloth or disposable paper to avoid scattering toner. Caution To prevent damage to the printer from static electricity, do not touch the electrodes shown below.
Page 392 Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. (See Replacing the toner cartridge on page 22-27.) Lock Lever Discard the used drum unit according to local regulations, keeping it separate from domestic waste. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit.
Page 393: Checking The Drum Life
Checking the drum life You can see the percentage of the drum’s life that remains available. Menu Press 20.Miscellaneous 2.Drum Life For five seconds, the LCD shows the available percentage of drum Remaining:100% life. Even if the remaining drum life is 0%, you may continue to use the drum unit until you have a print quality problem.
Page 394: Optional Accessories
MFC. When you add the optional memory board, it increases the performance for both copier and printer operations. Model Name Optional Memory MFC-8440 (32 MB Standard Memory) 32MB TECHWORKS 12457-0001 MFC-8840D (32 MB Standard Memory) 64MB TECHWORKS 12458-0001 128MB TECHWORKS 12459-0001...
Page 395: Installing The Optional Memory Board
Installing the optional memory board WARNING ■ DO NOT touch the surface of the main board within 15 minutes after turning off the power. ■ Before installing the optional memory board, make sure there are no faxes in the memory. Disconnect the telephone line cord, turn the MFC power switch off, unplug the MFC power cord from the AC outlet, and then disconnect the interface cable.
Page 396 Remove the side cover. Loosen the two screws, and then remove the metal shield plate. Unpack the DIMM and hold it by the edges. WARNING DIMM boards can be damaged by even a small amount of static electricity. Do not touch the memory chips or the board surface. Wear an antistatic wrist strap when you install or remove the board.
Page 397 You can check the current memory size in the user setting list. (See the NC-9100h Network User’s Guide on the CD-ROM.) WARNING If the Status LED turns Red for a Service Error, please call your dealer or Brother authorized service center. 23 - 4 OPTIONAL ACCESSORIES...
Page 398: Network (Lan) Board
Network (LAN) board When you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to use the Internet FAX, Network Scanner, Network Printer and Network Management operations. WARNING DO NOT touch the surface of the main board within 15 minutes after turning off the power.
Page 399: Before Starting Installation
Before starting installation Be careful when handling the NC-9100h. There are many delicate electronic components that are susceptible to damage from static electricity. To avoid such damage, use the following precautions when handling the board. ■ Leave the NC-9100h in its anti-static bag until you are ready to install it.
Page 400 WARNING Turn the MFC power switch off, before installing (or removing) the NC-9100h board. Remove the side cover. Loosen the two screws, and then remove the metal shield plate. Loosen the two screws, and then remove the metal cover plate. Cover Plate OPTIONAL ACCESSORIES 23 - 7...
Page 401 Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the NC-9100h with the two screws. Put the metal shield plate back on and secure it with the two screws. Put the side cover back on.
Page 402: Step 2: Connecting The Nc-9100H To An Unshielded Twisted Pair 10Base-T Or 100Base-Tx Ethernet Network
Step 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet Network To connect the NC-9100h to a 10BASE-T or 100BASE-TX Network, you must have an Unshielded Twist Pair Cable. One side of the cable must be connected to a free port on your Ethernet hub and the other side must be connected to the 10BASE-T or 100BASE-TX connector (an RJ45 Connector) of the NC-9100h.
Page 403: Test Switch
Link/Speed LED is green: 10 BASE T Ethernet This Link/Speed LED will be green if the print server is connected to a 10 BASE T Ethernet. Active LED is yellow: The Active LED will blink if the print server is receiving or transmitting data.
Page 404: Paper Tray #2
Paper Tray #2 You can purchase the Paper Tray #2 accessory (LT-5000) to use as a third paper source. Tray #2 holds up to 250 sheets of 80 g/m paper. Paper Tray #2 Holds approx. 250 sheets of 80 g/m Basis Weight 60 to 105 g/m Moisture Content...
Page 405: Glossary
Glossary ADF (Automatic Document Feeder) The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic fax transmission Sending a fax without picking up the handset of an external phone. Automatic Redial A feature that enables your MFC to redial the last fax number if the fax did not go through because the line was busy.
Page 406 External phone A TAD (telephone answering device) or telephone that is plugged into the correct socket on the MFC. F/T Ring Time The length of time that the Brother MFC rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Page 407 Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs. Gray scale The shades of gray available for copying and faxing photographs.
Page 408 Pause Allows you to place a 3.5 second delay in the dialling Redial/Pause sequence stored on Speed-Dial numbers. Press as many times as needed for longer pauses. Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs. Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages.
Page 409 MFC to the receiving fax machine. ® True Type fonts The fonts that are used in the Windows operating systems. If you install the Brother True Type fonts, more types of ® fonts will be available for Windows applications.
Page 410: Specifications
Specifications Product description The MFC-8440 and MFC-8840D are 5 in 1 Multi-Function Centers: Printer, Copier, Color Scanner, Fax, and PC-FAX (via your PC). The MFC-8840D includes Duplex Printing. General Memory Capacity 32 MB Optional Memory 1 DIMM slot; Memory expandable up to 160 MB...
Page 411: Print Media
General (continued) Temperature Operating: 10 - 32.5 °C Storage: 0 - 40 °C Humidity Operating: 20 to 80% (without condensation) Storage: 10 to 90% (without condensation) Print media Paper Input Paper Tray ■ Paper type: Plain paper, recycled paper and transparencies, envelopes (Manual Feed/Multi-purpose Tray) ■...
Page 412: Fax
/500* pages “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, JBIG code). Specifications and printed materials are subject to change without prior notice. "Pages" refers to the "ITU-T Test Chart #1" (a typical business letter, Standard resolution, JBIG code).
Page 413: Scanner
Up to 600 × 2,400 dpi (optical) * Maximum 1200 x 1200 dpi scanning with ® Windows XP (resolution up to 9600 x 9600 dpi can be selected by using the Brother scanner utility) Document Size ADF Width: 148 mm to 216 mm...
Page 414: Printer
Printer ® Emulation PCL6 (Brother Printing System for Windows emulation mode of HP LaserJet) and BR-Script ® (PostScript ) Level 3 ® Printer Driver Windows 98/98SE/Me/2000 Professional/XP and ® Windows NT Workstation Version 4.0 driver supporting Brother Native Compression mode and bi-directional capability ®...
Page 415: Computer Requirements
NOTE: USB is not supported under Windows NT WS 4.0. All registered trademarks referenced herein are the property of their respective companies. For the latest drivers, go to the Brother Solutions Center at http://solutions.brother.com/ ® Application Software is different for Windows ®...
Page 416: Consumable Items
Consumable items Toner Cartridge Life TN-3030: Standard Toner Cartridge - Up to 3,500* Expectancy pages TN-3060: High Yield Toner Cartridge - Up to 6,700* pages *(when printing letter size or A4 paper at 5% print coverage) Toner life expectancy will vary depending upon the type of average print job.
Page 417: Network (Lan) Board (Nc-9100H
RARP, BOOTP, DHCP, APIPA, NetBIOS, WINS LPR/LPD, Port9100, SMTP/POP3 SMB(NetBIOS/ IP), IPP, SSDP ™ Apple Rendezvous , FTP MIBII as well as Brother private MIB TELNET, SNMP, HTTP, TFTP Included Utilities: BRAdmin Professional and Web Based Management ■ Scanning directly to a networked PC is not ®...
Page 418: Optional External Wireless Print/Scan Server (Nc-2200W
Optional External Wireless Print/Scan Server (NC-2200w) NC-2200w External Connecting the optional External Wireless Wireless Print/Scan Print/Scan Server (NC-2200w) to your MFC will Server (Optional) allow you to print and scan over a wireless network. Network types IEEE802.11b wireless LAN ® ®...
Page 419: Index
....10-4 Broadcasting ....6-17 single ..... 10-3, 10-4 setting up Groups for ..7-5 Sort (ADF only) ....10-9 Brother Control Center temporary settings using and configuring ..14-1 ......10-2, 10-6 Tray Select ....10-11 tray use ......4-13 Cancelling using ADF ......
Page 420 Dialling Extension Telephones ..1-18 a pause ......7-10 External telephone ....1-14 access codes and credit card numbers ......7-9 automatic fax redial ..6-9 Fax codes Groups ......6-17 Remote Access Code ..8-3 Search ......7-7 Remote Activation Code ...5-8 Speed Dial numbers ..7-8 Remote Deactivation Code Drivers .........5-8...
Page 421 Real Time Transmission Memory Security ....6-23 ........6-11 Memory Storage ....3-1 resolution ...... 6-9 Menu table ......3-1 Fax/Tel mode ..... 5-1 Multi-line connections (PBX) answering at extension ......... 1-20 phones ......5-8 Multi-purpose tray (MP tray) double-ringing (voice calls) ...........
Page 422 Sockets EXT. socket external telephone ..1-14 TAD (answering machine) Receive mode ........1-15 External TAD ....5-1 Software Fax Only ......5-1 Brother Control Center ...14-1 Fax/Tel ......5-1 ® ® ScanSoft Paper Port ...13-19 Manual ......5-1 Speed Dial ......1-7 Redial/Pause ....1-7, 6-9...
Page 423 TAD (Telephone Answering Device), external ..1-15, 5-1 connecting ..... 1-14 Receive Mode ....5-1 Temporary Copy Settings ... 10-6 Text, entering ..... 4-3 Special Characters ..4-4 To change the default setting of the scan, click on the Scan Settings tab .....
Page 424: Remote Retrieval Access Card
Remote Retrieval Access card If you plan to receive fax messages while away from your MFC, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures. Simply cut out the card and fold it to fit your wallet or organizer. Keeping it handy will help you derive the full benefit of your MFC’s Fax Forwarding and Remote Retrieval features.
Page 425 Fold Fold R - 2...
Page 426 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in their own countries. UK/IRE/SAF/PAN NORDIC...

This manual is also suitable for:

Mfc-8840d

Brother MFC-8440 User Manual

Introduction

Paper

On-Screen Programming

Getting Started

Setup Receive

Setup Send

Auto Dial Numbers and Dialling Options

Remote Fax Options

Printing Reports

Making Copies

Using the MFC as a Printer

Printer Driver Settings

How to Scan Using Windows

Using the Brother Control Center

Quick Links

Related Manuals for Brother MFC-8440

Summary of Contents for Brother MFC-8440